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POLICY:

It is the policy of the University to ensure that General Fund expenditures are not overstated and that only approved revenues and reimbursements are expensed through the General Fund. To this end expenditures within the General Fund may be supported only from the following sources:

A. STATE GENERAL FUND APPROPRIATIONS:

1. Approved General Fund Revenues:

a. State University Fees

b. Nonresident Tuition

c. Application Fees

d. Transcript Fees

e. Late Registration Fees

f. Library Fines

g. Bad Check Fees

h. Other Administrative, Late and Mandatory Fees

2. Approved General Fund Reimbursements:

a. Federal College Work Study

b. Federal Administrative Allowance

c. Federal Job Locator Funding

d. Off-Campus Work Study Contributions

e. Overhead from Grants and Contracts *

f. Concurrent Enrollment Reimbursements

g. Parking Security Reimbursements

h. Industrial & Non-Industrial Disability (IDL/NDI) and Unemployment Reimbursements

* Includes such items as reimbursement for rental of space, utilities, custodial, etc.

Monies received by General Fund operating units in addition to these sources must be accounted for within the Reimbursed Activities program or the State Trust. See Procedures for the Management of Non-General Fund Resources. General Fund operating units may not end the fiscal year in deficit. Deficits may be eliminated through a budget transfer from another General Fund account or through the transfer of General Fund expenditures (along with appropriate funding) to Reimbursed Activities.

PURPOSE:

This policy is established to insure compliance with State and Systemwide agreements and to develop a mechanism for understanding the full cost of campus activities.

APPLICABILITY:

This policy applies to all General Fund accounts with the exception of expenditures within the category of Reimbursed Activities.

RESPONSIBILITIES:

Department Heads/General Fund Account Managers are responsible for insuring the solvency of their accounts and to manage Non-General Fund Resources in accordance with the procedures referenced in this policy.

FURTHER INFORMATION:

Office of Budget Planning and Management (818) 677-4233

Approved by the President