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Hospitality
Expense Approval Form
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Hospitality
Expense Approval Form
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ENTER FOUNDATION |
ACCOUNT
NO |
ACCOUNT NAME |
DEPARTMENT |
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I.
REQUESTER |
PHONE |
EMAIL
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MAIL
DROP |
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| II. NAME OF EVENT | DATES | TIME | # PEOPLE |
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| DESCRIPTION AND LOCATION OF EVENT | |||||
| III. BUSINESS PURPOSE | |||||
| HOST TO OFFICIAL GUEST | MEETING OF AN ADMINISTRATIVE NATURE | ||||
| MEETING OF A LEARNED SOCIETY OR ORGANIZATION | RECEPTION | ||||
| PROSPECTIVE UNIVERSITY DONOR | EXCEPTION: Other occasions may be reimbursed on an exception basis. All occasions must be approved in advance by the appropriate Vice President/Provost. (Explanation of exception must be noted in VI). | ||||
| PROVIDED: | BREAKFAST | LUNCH | DINNER | LIGHT REFRESHMENT | |
| IV. FOLLOWING INFORMATION MUST BE PROVIDED/ATTACHED |
ESTIMATED COST OF EVENT
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QUOTE/INVOICE FOR FOOD OR BEVERAGES |
REQUEST FOR USE OF ALCOHOL: |
ATTENDEE LIST: |
Alcohol being served must be approved 10 days in advance by Divisional Vice President/Provost using form: Policy 900-06. |
Greater than 12 - description of group, department and/or affiliation. 12 and under - individual names, department and/or affiliation. |
| V.
APPROVALS |
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| DEPARTMENT CHAIR/HEAD _____________________________ | |||
| Print Name | DATE ____________ | ||
| DEAN ___________________________________ | |||
| Print Name | DATE ____________ | ||
| VICE PRESIDENT/PROVOST OR DESIGNEE _______________________________ | |||
| Print Name | DATE ____________ | ||
| VI.COMMENTS |
| Hosp. Exp Form (Revised 7/09) |