Cash Receipt Log Procedure

CASH RECEIPTS LOG PROCEDURE

(Use of Transfer Receipts)

The purpose of this document is to outline a procedure for the processing of cash receipts when transferring funds from campus departments to the main cashiering office (University Cash Services or UCS) for deposits.

All departments receiving cash in any form are responsible for complying with the cash receipt requirements of this policy. In addidtion, departments shall record all cash receipts as soon as the funds are received. A "Cash Receipt Log" must be signed by a UCS staff member and maintained in your department to establish an audit record.

Depositing Funds with UCS:

•	A "DEPARTMENT DEPOSIT TRANSMITTAL (DDT)" FORM MUST BE ADEQUATELY DOCUMENTED TO SUPPORT THE TOTAL AMOUNT DEPOSITED INCLUDING ALL APPLICABLE SOLAR CHARTFIELDS. INADEQUATE DOCUMENTATION WILL RESULT IN DELAYS IN PROCESSING RECEIPTS.
•	A "CASH RECEIPT LOG (CRL)" FORM MUST BE SIGNED BY A UCS STAFF MEMBER WHEN LEAVING FUNDS AT UCS. HOWEVER, KEEP IN MIND THAT THE DEPARTMENT IS RESPONSIBLE FOR ALL FUNDS TO BE DEPOSITED UNTIL ITS CASH RECEIPTS ARE COUNTED AND VERIFIED BY UCS.
•	HAND CARRY DEPOSITS AND THE ACCOMPANYING "DDT" AND "CRL" TO UNIVERSITY CASH SERVICES. DO NOT SEND DEPOSITS THROUGH CAMPUS MAIL OR U.S. MAIL.
•	UCS WILL NOTIFY THE DEPARTMENT IMMEDIATELY BY TELEPHONE OR EMAIL IF A DISCREPANCE IS FOUND WHEN THE CASH RECEIPTS ARE COUNTED.

Department Deposit Transmittal (DDT) Form

Cash Receipt Log (CRL) Form