Employee Separation Procedure

PROCEDURE FOR EMPLOYEE SEPARATION & FILE CLEANUP

Administration & Finance Division Account Request Form

In the past, the procedure for deleting an employee's Administration & Finance account and the subsequent disposal of the files from that account has been a haphazard process with no clear guidelines. In an attempt to conserve space in light of the critical disk space situation, Systems & Technology has devised several new procedures, one of which is the following:

In the event of an Employee's separation from the University, please use the following procedure:

•	Notify Systems & Technology of the employee's name, department, and date of departure from the University. Please request that the employee's account be disabled as of the end of their last day of employment. Please send your notification via this form.
•	As a manager, you may either designate yourself, or some other member of your department to be the assigned person to clean up the files and directories of the past employee.
•	Notify Systems & Technology via email (systech@csun.edu) of the person assigned to clean up the files and/or directories. At this time, we will assign a new password to the past employee's account, so that the person assigned with the cleanup task may successfully login to the now-disabled employee's account.
•	There will be a period of 30 days allowed for the disabled account to be cleaned up, the files transferred or deleted, and all pertinent information salvaged.
•	When the cleanup has been accomplished, the designated person should email Systems & Technoology and request the the account be deleted.
•	This procedure applies to Student Assistants as well.