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Purchasing & Contract Administration Phone: (818) 677-2301 Fax: (818) 677-6544 Mail Drop: 8231 Located in University Hall, room 180, email address is purch@csun.edu

PROHIBITED & RESTRICTED USES OF THE P-CARD

PROHIBITED USES OF THE P-CARD

The following transactions are prohibited by State or CSU regulations:

The following transactions are prohibited, CSU regulations require specific controls for the purchase of such items and these must be submitted to the Purchasing Office via the requisition/purchase order process. The exception is Travel. Accounts Payable is responsible for the travel process.



RESTRICTED USES OF THE P-CARD

The following transactions are restricted from use via the P-Card. Prior approval from the Purchasing Office must be obtained before making the purchase. To request approval email pcardhelp-l@csun.edu. For urgent requests you can contact the P-Card Coordinator at extension 5916. Submission of a request is not an automatic approval. You must receive approval before making the purchase

To check if the university has insurance on file for a vendor; go to the Purchasing & Contract Administration website, click on A to Z Vendor Listing. You can also contact the Insurance Coordinator, Cyndi Paull at extension 6830.

 

OFFICE PRODUCTS ORDERS

The CSU's exclusive office products vendor is OfficeMax (OM). Orders for office supplies should be placed via the OfficeMax online system. Do not place purchases for office supplies for OfficeMax and especially not for any other office supply vendor using the P-Card. There are exceptions:

1) If you need to make a purchase that cannot wait for the OM next day delivery. You may use your P-Card in conjunction with an OfficeMax Retail Card to make the purchase (this will ensure you receive contract pricing or special pricing; whichever is lower).

2) You may purchase from another office supply retail location using the P-Card if exception #1 above does not meet your needs. Contact the Purchasing Office if you need any assistance or guidance with this process at extension 2301.