Page Description
The following page is a three column layout with a header that contains a quicklinks jump menu and the search CSUN function. Page sections are identified with headers. The footer contains update, contact and emergency information.
A VENDOR'S GUIDE TO "HOW TO DO BUSINESS WITH" PROCUREMENT & CONTRACT ADMINISTRATION
ABOUT CALIFORNIA STATE UNIVERSITY, NORTHRIDGE:
California State University, Northridge is a vibrant, diverse, university community of nearly 36,000 students and more than 4,000 faculty and staff, sited on a 356-acre campus in the heart of Los Angeles' San Fernando Valley.
ABOUT PURCHASING & CONTRACT ADMINISTRATION :
Purchasing & Contract Administration is the delegated, centralized procurement function for the University. Requests from campus departments are processed by Purchasing & Contract Administration and include goods, services, construction and contracts.
CSUN Purchasing & Contract Administration is committed to providing its customers with quality materials, on-time delivery and competitive pricing in accordance with the desired specifications. By law, all purchases of goods and services shall be governed by the laws of the State of California.
Our role is to develop and preserve alliances with our internal and external customers by:
- Listening to our customers;
- Offering assistance and technical advice;
- Promoting sound business practices while maintaining the highest level of source.
Each buyer acts as an agent to the University by routinely performing the following functions:
- Negotiate prices for supplies, equipment and services;
- Solicit competitive bids;
- Establish and administer contracts/purchase orders;
- Research and identify potential sources of supplies/services to include small and disabled veteran businesses
- Evaluate and monitor supplier performance;
- Provide customer service by following up and expediting orders;
- Purchase Order/Contract Dispute Resolution;
- Ensure that the purchase practices comply with the established purchasing and contracting policies and procedures.
The procurement staff is organized by commodities. The staff and their commodity assignments website is: http://www-admn.csun.edu/purch/commodity_template.htm
It is strongly recommended that you make an appointment with the buyer for your commodity/service area to ensure that quality interaction takes place. We are open for business from 8:00 am - 5:00 pm, Monday through Friday, with the exception of legal and University holidays. Purchasing & Contract Administration is located at:
CODE OF ETHICS:
California State University, Northridge, Purchasing & Contract Administration subscribes to the code of ethics of the California State University Procurement and Support Services Officers Association. As public employees and purchasing professionals, we commit ourselved to provide leadership and dedicated service to our customers and to apply our best, unbiased judgement and maintain the highest ethical and moral standards in the conduct of CSU business. We guide our activity through the application and adherence to the following commonly shared valued and theical standards in our daily interaction with suppliers and University customers.
- 1. Conduct business in good faith; demanding honest, legal, and ethical practices from all participants in the purchasing process.
- 2. Foster an open environment by being fair and reasonable in all dealings.
- 3. At no time and under no circumstances accept directly or indirectly, gifts, gratuities or other things of value which might influence, or appear to influence, purchasing decisions.
- 4. Promote positive supplier/contractor relationships by according vendor representatives courteous, fair and ethical treatment.
- 5. Make reasonable efforts to negotiate equitable and mutually agreeable settlements of controversies with supplier(s).
- 6. Avoid involvement in any transactions/activities that could be considered to be a conflict between personal interests and the interests of the CSU.
- 7. Know and obey the letter and spirit of laws governing the purchasing function and remain alert to the legal ramifications of purchasing decisions.
VENDOR REGISTRATION :
Register your company to ensure we have your current information and the goods and/or services your company can provide to the University. This will also help ensure your company is included on bid solicitations.
The vendor registration website is: http://www.planetbids.com/CSUN/vendor_registration.cfm
COMPETITIVE BIDDING :
All purchases require the establishment of fair and resonable pricing. Final discretion on the level of competition required for purchase rests with the procurement staff.
Purchase requests that exceed $50,000 require formal bidding. In addition legal advertising may be required as part of the formal bid process. Proposals are evaluated on a variety of criteria and awarded to the highest scored proposal. Bids are awarded to the lowest responsible bidder meeting the requirements.
State law requires that state agencies make efforts to achieve a goal of 3% participation for disabled veteran business enterprises (DVBE's) in state contracts. Vendors are responsible for understanding the DVBE requirements and should contact Purchasing & Contract Administration at 818.677.2301 for further clarification if needed.
DVBE PROGRAM REQUIREMENTS ARE APPLICABLE TO ALL BIDDERS. When DVBE requirements are included in the bid package, bids or proposals that have not met the DVBE requirement are considered non-responsive. Non-responsive bids/proposals are ineligible for award of state contracts.
The University supports the spirit of the Legislature's declaration as set forth in the Small Business Procurement and Contracts Act (G.C. 14835 et seq.). It also supports those goals established by the Office of Small Business and DVBE Certification (OSDS) for the extent of participation by small businesses (including micor-businesses) in the provision of goods, information technology, services to the state, and construction of state facilities.
BID OPPORTUNITIES :
Bid Opportunities are listed on the web at: http://www.planetbids.com/CSUN/vendor_registration.cfm
Scroll down and click on Current Bid Opportunities.
AUTHORIZED METHODS OF PROCUREMENT:
Purchase Orders - issued by Purchasing & Contract Administration
Procurement Card - we have a MasterCard credit card program for our campus. You can deal directly with the cardholders.
If you accept an order without an authorized Purchase Order or University Procurement Card, you must deal directly with the individual that placed the order to obtain payment.
PARKING:
Daily parking permits may be purchased from a parking permit dispenser or from one of the parking booths. The parking permit must be displayed properly at all times while parked on campus.
Parking & Transportation Services website: http://www-admn.csun.edu/parking/
ADDITIONAL CONTACT INFORMATION:
Central Receiving - Receiving hours: 8:00 am to 3:00 pm, Monday - Friday
- California State University, Northridge
- 18111 Nordhoff Street
- Northridge, CA 91330-823p
- Phone: 818.677.4581
University Accounts Payable - Accounts Payable hours: 8:00 am - 5:00 pm, Monday - Friday
- California State University, Northridge
- Purchasing & Contract Administration
- 18111 Nordhoff Street
- Northridge, CA 91330-8202
- Phone: 818.677.3472 Fax: 818.677.4581