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HR Answers A - Z
Absences
An absence is considered time away from scheduled work, such as vacation or sick leave. Scheduled absences such as vacation, personal holiday or CTO, are considered authorized leave if it has been previously approved, consistent with the appropriate Collective Bargaining Agreement and internal office procedure.
An employee shall be responsible for reporting an unscheduled absence and their expected return date to their appropriate administrator as soon as possible each day that they are absent, in compliance with collective bargaining agreements, department and campus policies and/or procedures. An employee who is absent for five consecutive work days without securing authorized leave shall be considered to have automatically resigned from employment with the University as of the last day worked.
It shall be considered unauthorized leave if an employee fails to obtain approval or follow contractual and/or department reporting procedures, for a full or part day absence and/or tardy.
An exempt employee is not charged for an absence of less than a day.
Excessive or Unauthorized Absence
Excessive or unauthorized absences may lead to corrective action up to and including dismissal.
Documentation of Absence
An employee may be required to provide a physician’s statement or other appropriate verification consistent with their appropriate Collective Bargaining Agreement.
Reporting Absences
To self-report absences, go to the CSUN portal (through the home page, http://www.csun.edu.
Note: Sick leave must be taken in units of no less than one hour. Exempt employees must charge sick leave usage in full-day increments. Vacation credit may be used after completion of one qualifying pay period of employment and must be taken in units of no less than one hour. Exempt employees must charge vacation leave usage in full-day increments.
Tardiness
Employees are expected to be at their place of work, prepared to work, at the time established by their supervisors. An employee is considered tardy when he or she fails to report for work at the time scheduled and/or fails to return to work promptly after a meal period or a break. Employees who expect to be late are to notify their supervisors according to the department’s procedures. Excessive tardiness may lead to corrective action.
For more information, or if you have questions, contact your HR Manager.