DIRECT DEPOSIT
- How do I sign up for Direct Deposit?
Individuals wishing to enroll in the Direct deposit program must complete the Direct Deposit Enrollment Authorization Form and return it to Human Resources in University Hall, Room 165.
- What is the bank routing number and account number?
These numbers are used to identify your financial institution and account. We recommend that you verify your bank routing and account numbers with your financial institution and include a voided check (not a deposit slip) with the Direct Deposit Enrollment Authorization Form.
- How long will it take for the direct deposit to take affect?
You can expect Direct Deposit of your paychecks to begin within 30 to 45 days after your form is received by the State Controller's Office.
- How will I know if the state has sent my paycheck to my financial institution?
You will still receive a pay stub each month, which will be distributed in the same manner you would have received your paycheck.
- Can I have my paycheck deposited to either my checking or savings accounts?
Yes. Either account is eligible. However, you must designate only one account to receive your funds.
- Can I have my paycheck deposited directly to my spouse's account?
No. The account to which your paycheck is deposited must carry your name. It can be held in joint status, as long as your name is on the account.
- Can I stop using direct deposit if I change my mind?
Yes. Simply complete Direct Deposit Enrollment Authorization form, checkmark "CANCEL" in section A and return it to the Payroll Office, located in University Hall, Room 165.
- What if I later choose to transfer my Direct Deposit to another account or Financial Institution?
To transfer your Direct Deposit, complete and submit a new enrollment form. Mark the "CHANGE" box and follow the instructions. Within 30 to 45 days, your Direct Deposit will be redirected to your new account and/or new financial institution.
- IMPORTANT: you must keep your old account open until your first paycheck is direct deposited into your new account. If your old account is closed before the State Controller's Office is notified of the change, your financial institution will reject the paycheck and a new payroll warrant will not be issued until the paycheck returns to the State Controller's Office.
- Am I the only one who can cancel my direct deposit authorization?
No. The Payroll Office may remove you from Direct Deposit under the following conditions:
- 1. Your Direct Deposit paycheck is returned (e.g., due to a closed account or invalid routing or account numbers)
- 2. It is necessary to recover/prevent an overpayment.
- 3. Your attendance pattern could result in an overpayment.
- 4. Under certain bankruptcy conditions.
- You will be notified by the Payroll Office if you are removed from the program.
- If my funds are not deposited by or on the scheduled pay date, whom should I contact?
If your funds are not available by the designated pay date, you should first contact your department.
PERSONAL INFORMATION - View through the campus web portal, www.csun.edu.
SICK & VACATION LEAVE BALANCES:
Current sick and vacation leave balances are maintained in SOLAR HR, and accessible through the portal.
- Access the portal by signing in at www.csun.edu.
- Find the Human Resources/Employee pagelet*.
- Choose menu item >View My Absence Balances (before July 2007 or after July 2007) .
- For monthly activity, click on the blue circle with the lower case "i", next to the balance type.
For additional assistance, email SOLAR HR Support at solarhr@csun.edu, or call x 1000, press 2, press 3.
* If you do not see the Human Resources/Employee pagelet, get instructions for adding it online: http://www-admn.csun.edu/ohrs/payroll/hr_pagelet.doc.
CHANGE OF ADDRESS, PHONE NUMBER, AND/OR EMERGENCY CONTACT:
To ensure that Human Resources has the most current information, please double check your information annually, and update as necessary.
- Access the portal by signing in at www.csun.edu.
- Find the Human Resources/Employee pagelet.
- Choose menu item >Update My Personal Information.
- Yellow buttons indicate sections that are available for update. These sections are:
- 1. Change home/mailing address
- 2. Change phone number(s)
- 3. Change emergency contact
- Within each section, click on the appropriate yellow buttons to edit, delete, change or add information.
For additional assistance, email SOLAR HR Support at solarhr@csun.edu, or call x 1000, press 2, press 2.
CHANGE FEDERAL/STATE WITHHOLDING:
To change your exemptions or withholding of Federal or State income tax:
W-2 NOT RECEIVED, OR DUPLICATE NEEDED:
If you have not received your W-2 by January 31, please verify your address on file with Human Resources by accessing the "My Personal Information" link inside the portal under the "Faculty & Staff Services" menu item.
- If you moved but did not update your address online in SOLAR HR, the W-2 will have gone to the last known address on file.
- If you filed a forwarding notice with the United States Post Office, your W-2 should be forwarded to your new address.
- If you did not file a forwarding notice, the W-2 may be returned to the CSUN Office of Human Resources at some point in time.
- Please let your department contact know of the situation, and they will contact Human Resources to verify if it has been returned to CSUN. In the event the W-2 is lost, or if you need a W-2 from prior years, please fill out the Duplicate Wage and Tax Statement Form located online at http://www.documents.dgs.ca.gov/osp/pdf/std436.pdf.
