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Human Resources Newsletter: "nEW AND NEWS"

August 31, 2011:

Printable version of this document

I’d like to welcome new faculty and staff to Cal State Northridge, and thank all of you who are continuing in your service to the University and our students. Every year at this time, I’m reminded again of the collaborative efforts of every person and every team necessary to begin a new academic year.  Welcoming and serving 35,000 students brings us together in an atmosphere of high energy, hope and possibility.  The Office of Human Resources is here to support you as you support our students. We have a great deal of information on our website and our staff are prepared to serve you in a professional manner. I look forward to seeing you in the near future.

Jill Smith

From Academic Personnel

The Sign-In Process

Academic Personnel newly hired for 2011-2012 or who are returning to work at CSUN after a break in service of 18 months or more, must complete the Sign-In Process with Human Resources.  This step must be completed by full-time tenure track, temporary, and student academic personnel on or before the effective date of their appointment. Benefits and pay cannot be processed until this step is complete.

Personnel may complete the sign-in process in University Hall (UN) Room 165, Monday through Friday, between the hours of 8:00 a.m. and 5:00 p.m..  Part-time faculty, TA’s, GA’s and ISA’s should obtain a New Employee Sign-In Form from the hiring department and bring it with them to Human Resources.

Fall 2011 Academic Personnel Hiring and Processing Information for Departments and Colleges

There is a wealth of information online about hiring and processing temporary Academic Personnel, including the Fall 2011 HR: Academic Personnel Hiring and Processing Guide Booklet: http://www-admn.csun.edu/ohrs/academic/index.htm

Deadlines

Thursday, September 1, 2011                     Part-Time Faculty Module Keying Deadline
Friday, September 2, 2011                         Part-Time Faculty Module Approval Deadline

From Benefits Administration

Open Enrollment

The annual Open Enrollment period begins October 10 and ends November 4, 2011. During Open Enrollment, you can enroll in Medical, Dental, FlexCash and Health Care/Dependent Care Reimbursement Account Plans; and CSU voluntary plans. At this time, you may also change health plans, or add eligible family members.

Enrolled members were mailed an Open Enrollment Packet directly from CalPERS. Information and Health Program publications are currently available at www.calpers.ca.gov.

2012 health plan rates, specific instructions and additional information will be available on the Human Resources website in early October.

CalPERS Launching New Computer System

This September, CalPERS will be implementing the new my|CalPERS computer system. The new system will provide real-time account data, decrease paper documents, and streamline many CalPERS processes. During the system conversion period of September 2-18, 2011 some services may take longer to process.

For the most up-to-date information, please visit CalPERS at www.calpers.ca.gov, and select the link for my|CalPERS Central.

Part-Time Faculty Online Benefits Overview and Enrollment

If you are a new part-time faculty member or returning faculty and have met eligibility requirements for benefits* for the Fall semester, we invite you to click here and receive information on plan options, eligibility, and how to enroll. Benefits Packets are also available at UN 165.

*To be eligible for benefits, part-time faculty must have an Academic Year (AY) classification and have an appointment of at least 6 units (.4 time base) for one semester.

Benefits Workshops

California Casualty Auto and Home Insurance

Presented by Nina Ericksen, Field Marketing Manager
Thursday, September 15, 2011

12:00 – 1:00 p.m.
Oviatt Library, HR Training Room 16, Garden Level

When is the last time you took a close look at your auto and home policies?  Do you understand your coverage?  Are you certain you have enough coverage?  Come spend an hour with California Casualty (CSU sponsored auto, home and renters insurance provider) and learn more about this benefit.

Registration: http://www.surveymonkey.com/s/VH6WFKB

First Time Home Buyer's Seminar for Faculty and Staff

Sponsored by The University Corporation
Presented by:
Robert J. Carlson, Esq., Attorney Specialist in Real Estate Matters
Wells Fargo Bank
Stewart Title California

Tuesday, October 18, 2011
4:00 – 5:30 PM, 5:30 – 6:00 PM Q&A
Sierra Center, Colleagues’ Room
Intended Audience: All interested staff and faculty

We’re here to answer your questions:

      • What is the role of your real estate agent?
      • Why is it important to choose the right lender?
      • What are my choices in holding title to my property?
      • What is escrow?
      • What are the legal aspects of property disclosure?

Registration: http://www.surveymonkey.com/s/CPC7RXV

Strategic Planning for Your Future: An Important CalPERS Retirement Seminar

Presented by a CalPERS Representative
Wednesday, October 19, 2011

9:00 a.m. – 11:30 a.m. and 1:00 p.m. – 3:30 p.m. (two identical sessions)
Oviatt Library, HR Training Room 16, Garden Level

Learn more about your CalPERS retirement and the strategic choices you can make to maximize your retirement benefits.  This workshop provides an overview of:

      • The various types of service credit
      • How to choose the best retirement date
      • Your retirement payment options
      • Health benefits in retirement
      • CalPERS Resources

In addition, you will learn how to calculate your personal retirement estimate.
It’s time to begin your strategic planning now!

To enroll in this CalPERS Retirement Seminar, follow the directions online: CalPERS Retirement Seminar  

Tax-Sheltered Annuities (TSA) One-on-One Consultation Opportunities/September and October

September

September 7 –  MetLife  
September 14 – ING
September 20 – Fidelity
September 23 – TIAA-CREF
September 27 – VALIC

October

October 13 – MetLife
October 18 – Fidelity
October 19 – ING
October 27 – TIAA-CREF
October 25 –  VALIC

For information and registration for all Fall 2011 Benefits Administration workshops and consultation opportunities, please refer to: http://www-admn.csun.edu/ohrs/development/course_descriptions/benefits-F2011.doc  

Benefits Administration Representatives

If you are not able to locate information on our website or would prefer to speak with your Benefits representative, please see their contact information below.
If your last name begins with the letter A-K, contact Monica Baskerville at ext. 3810 or monica.baskerville@csun.edu.
If your last name begins with the letter L-Z, contact Cathy Salazar at ext. 2119 or cathy.salazar@csun.edu.
For Leaves of Absences or Workers' Compensation, contact Kari Dom at ext.3351 or kari.dom@csun.edu.
For Retirement, contact Cathy Salazar at ext. 2119 or cathy.salazar@csun.edu.

From the Employee Assistance Program (EAP)

Schedule of Workshops, Seminars and Special Events - September/October, 2011

 

Click any title for more information or to register.

Class

Presenter

Date

Time

EAP BOOK CLUB

Elizabeth T. Adams, Ph.D. 

Tues., 9/6
Tues., 10/4

12:00 – 1:00 PM

Fitness for (F)all!

Steven Loy, Ph.D., Faculty
Department of Kinesiology

Begins 9/1 (Orientation)

5:15 – 6:30 PM

Preventing Cancer

Anthem Blue Cross Health Educator

Wed., 9/7

2:00 – 3:00 PM

Focus on 30-Something Women

Amy Reichbach
Klotz Student Health Center

Tues., 9/20

12:00 – 1:00 PM

Managing and Preventing Caregiver Burnout

Susi Rodriguez Shapiro
Los Angeles Department of Aging

Wed., 9/21

10:00 – 11:00 AM

Sleep Well

Anthem Blue Cross Health Educator

Tues., 9/27

2:00 – 3:00 PM

Super Foods for a Super You

Ellen Bauserfeld, Klotz Student Health Center

Wed., 9/28

12:00 – 1:00 PM

Managing Multiple Medications for a Loved One

Anat Louis, Psy.D.
Los Angeles Department of Aging

Wed., 10/5

10:00 – 11:00 AM

Flu Shot Clinic and Biometric Screening

Klotz Student Health Center and
Kaiser Permanente/Healthworks

Thurs., 10/6
Wed., 10/12

10:00 AM  – 2:00 PM

Introduction to Mindfulness

Aisha Dixon-Peters, Psy.D.
University Counseling Services

Tues., 10/11

10:00 – 11:30 AM

Introduction to Intuitive Eating: A Non-Diet Approach to Finding and Maintaining a Healthy Weight

Ellen Bauserfeld
Klotz Student Health Center

Tues., 10/18

12:00 – 1:00 PM

Focus on Women Over 40

Amy Reichbach
Klotz Student Health Center

Tues, 10/25

 12:00 – 1:00 PM

Bone Health

Amy Reichbach
Klotz Student Health Center

Wed., 10/26

 2:00 – 3:00 PM

Good to Go: Packing a Healthy Lunchbox

Jennifer Ludlow, Kaiser Permanente / Healthworks Educator

Thurs., 10/27

 10:00 – 11:00 AM

Ongoing Classes and Services
     

EAP BOOK CLUB

Elizabeth T. Adams, Ph.D. 

Tues., 9/6
Tues., 10/4

12:00 – 1:00 PM

Fitness for (F)all!

Steven Loy, Ph.D., Faculty
Department of Kinesiology

Begins 9/1 (Orientation)

5:15 – 6:30 PM

Mindfulness Programs:
MINDFULNESS SITTING GROUP

Aisha Dixon-Peters, Psy.D. 
University Counseling Services

Weekly,
Thursdays

 12:00 – 1:00 PM


RELAXATION-MEDITATION SESSIONS

Various instructors from University Counseling Service

Weekly,
Mondays

Weekly,
Tuesdays

 12:00 – 1:00 PM

 

1:00 –- 2:00 PM

YOGA

Brittny McCarthy

TBA

 12:00 – 12:50 PM

For details on these courses and registration links, please go to the online EAP Calendar:    http://www-admn.csun.edu/ohrs/eap/calendar.html

QUESTIONS?  Contact Debra Rozanski, Ph.D., Manager, EAP: (818) 677-2681 or debra.rozanski@csun.edu.

From Employee Relations

Annual Feedback on Performance – Action Required

One of the essential functions of a supervisor/manager is to provide formal, written feedback on performance on at least an annual basis.  The written performance instrument serves as the basis for discussion between an employee and supervisor to clarify expectations, reinforce good work outcomes, and to collaboratively plan for the future.

Now is the time to complete the process.  Probationary staff should receive written feedback on performance at three, six, and eleven months of service.  Staff and administrators not in probationary status should receive formal written feedback at least every twelve months.

In late October the Office of Human Resources will provide each Vice President a list of those staff and administrators in their area who have not received the required formal feedback.  Please help us ensure a clean list!

Performance Evaluation forms are available at:
http://www-admn.csun.edu/ohrs/relations/performance.htm

If you have any questions about the process please contact:
Sophia Vegas, Employee Relations Coordinator, Office of Human Resources, sophia.vegas@csun.edu.

From Payroll Administration

Updating Personal Information

Human Resources can best serve you if we have your most current information on file. If your personal information changes at any time, please update as necessary by following these steps:

For assistance, email SOLAR HR Support at solarhr@csun.edu, or call x 1000, press 2, press 2.

 

From Professional Development

Fall Workshops

Leadership through Feedback

Presented by Jill Smith, Interim Associate Vice President, Human Resources
Tuesday, October 18th
8:00 – 11:30 AM
HR Training Room, Oviatt 16, Garden Level
Target Audience: Managers and Supervisors

Through regular, objective feedback, supervisors educate, assist and nurture employees in their personal and professional growth and help them be successful in achieving unit and university goals. Performance management is a central component of supervisory responsibilities. However, staff often mention that they receive little performance feedback about expectations and perceived level of success. Real growth and development happen when managers and staff talk on a regular basis.
Expected outcomes of this session are:

    • Enhanced communication between supervisor and employee
    • Learn how to build on strengths by affirming behaviors
    • Implement a system of using concrete examples as a means of clarifying expectations
    • An understanding of the University’s expectations of a supervisor and employee with respect to performance management
    • How to best navigate the CSUN Performance Management system

In this session, we will review the critical steps for a collaborative and successful performance management process. We will also discuss the staff evaluation instruments and contractual requirements to help navigate our performance management process.

Registration: http://www.surveymonkey.com/s/CMYXWDJ

Elements of Good Teaming

Presented by Maggie Stern, Professional Trainer
Wednesday, October 26, 2011
9:00 a.m. – 12:00 p.m.

HR Training Room, Oviatt 16, Garden Level
Intended Audience:  All Interested CSUN Staff and Faculty

Teams are common in business today, but that doesn’t mean they are easy to create or that they are always effective. 

What are the differences between a team and a group of people?  Do you want to learn about team building through experience rather than just talk about it?  Would you like to participate in some team building activities and learn through a shared group experience?  Then you will love this class!

Join us for this informal and fun, half-day “Team Building” course. It will be highly interactive and will allow the participants to explore and consider their own experiences of teams and teamwork. Rather than providing solutions for the group, the facilitator will present a variety of team activities that will allow the learners to experience first- hand the challenges and joys of team building, and then arrive at their own collective solutions for application back on the job. 

Registration: http://www.surveymonkey.com/s/CMSR6N6

Successfully Navigating Difficult Conversations, Interactions and Relationships (2-part session)

Presented by Jeanne Hartley, Professional Trainer
Part 1: Friday, October 28

 9:00 AM – 12:00 PM

Part 2: Friday, November 4
9:00 AM – 12:00 PM
HR Training Room, Oviatt 16, Garden Level
Intended Audience:  All Interested CSUN Staff and Faculty –registration is for both sessions

This class will focus on enhancing the ability to recognize, understand and manage emotions in ourselves and others while navigating every day and complex interactions and relationships. In this class, we will examine the four clusters of Self-Awareness, Self-Management, Social Awareness, and Relationship Management – often referred to very broadly as “people skills.”  This workshop will provide discussion and experiential learning.

Registration: http://www.surveymonkey.com/s/FSCJ6LX, http://www.surveymonkey.com/s/FC577JH
Note: Register for both sessions.

What Leaders Need to Know About Employment Law and Working with Unionized Staff

Presented by Jill Smith, Interim Associate Vice President, Human Resources
and Gale S. Baker, Office of the General Counsel, Office of the Chancellor, CSU
Tuesday, November 15, 2011
8:00 – 11:30 AM

HR Training Room, Oviatt 16, Garden Level
Target audience: MPPs and Supervisors

Are you aware of your managerial duties under Equal Employment Opportunity laws? Do you know the difference between discrimination and harassment and how to respond to complaints of either? What is a hostile work environment and what should/must you do about it? Do you know how to respond to an employee’s request for leave under the Family Medical Leave Act? What is a reasonable accommodation? As a manager, do you have a responsibility to work with the unions? If your response to any of these essential questions is, “I don’t know,” this is an important session for you to attend.

Registration: http://www.surveymonkey.com/s/RY9QZLW

How to Create and Maintain Respectful Learning and Work Environments

Presented by Lauren N. Nile, Esq., Director, Office of Equity and Diversity
Tuesday, November 22, 2011
9:00 AM – 12:00 Noon

HR Training Room, Oviatt 16, Garden Level
Target audience: MPPs and Supervisors

In this interactive workshop, participants will be introduced to both the fundamental behaviors and the fundamental skills required to create and maintain respectful learning environments for students and work environments for staff and faculty. 
The session will be a mix of presentation, large group brainstorming, small group discussions, role play and simulation.  Participants will be asked to share success stories and what they have found to be “best practices” in creating and maintaining respectful learning/work environments.
Specific presentation/discussion topics include:

    • What are the characteristics of a respectful work environment?
    • Office etiquette – the fundamentals
    • Communicating with both smarts, skill and courtesy
    • Resolving conflict maturely – the basic do’s and dont’s
    • EEO Law – the bottom line that we just can’t cross in the workplace.
    • What are the characteristics of a respectful learning environment?
    • Classroom etiquette – the fundamentals
    • Facilitating “tough conversations” in the classroom – how to avoid the five most common mistakes
    • The  California Education Code – the bottom line that we just can’t cross in the classroom.
This informative and enjoyable session is designed to have participants leave with a number of valuable, specific takeaway tips and tools.  Be sure to register before the session fills!

Registration: http://www.surveymonkey.com/s/RSHHYR6