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Human Resources Communications Newsletter

May 7 , 2009

Table of Contents

From the Associate Vice President

    

Influenza A (H1N1) Information

Here are some common sense tips to help protect yourself from the H1N1 (Swine Flu):
1. Clean your hands frequently.
2. Cover your mouth and nose when sneezing.  Use a tissue, if you don’t have a tissue sneeze into your elbow, not your hand.
3. Stay home when you are sick. Keep your children home if they are sick.
4. Avoid touching your eyes, nose or mouth.
5. Practice good health habits. Get plenty of sleep, be physically active, manage your stress, drink plenty of fluids and eat nutritious food.
If you have any questions about swine flu you can call the Student Health Center at 818-677-3666

Staff Service Awards and Excellence Recognition Event

Every year, we acknowledge the dedicated service of faculty and staff celebrating 5, 10, 15, 20, 25, 30, 35 and 40 years of continuous service to the university and/or its auxiliaries. We also recognize significant contributions to the University by individuals and teams. This year’s celebration, “CSUN – the First 50 Years,” will be held on Wednesday, June 3 from 9:00 – 11:00 a.m. in the Northridge Center Complex in the University Student Union (refreshments will be available at 8:30).  For a list of honorees, visit http://www-admn.edu/ohrs and click on Recognition of Excellence Awards.  If you have not received an invitation and believe you should be honored, please contact Marianne Hudz at x 5246 by May 15th.

 

Benefits Administration

Health Care Reimbursement Account (HCRA) and Dependent Care Reimbursement Account (DCRA) Claims for 2008

Do you still have claims to file for 2008? Don't miss out. You may file claims for expenses incurred during 2008 until June 30, 2009. Any remaining balance in your account will be forfeited after that date.
For complete information, go to: http://www.asiflex.com/claim-filing-procedures.htm.

 

Upcoming CalPERS Board Election

Learn about the upcoming Board election for two Member-At-Large representatives, and find out how you can become a candidate. Ballots will be mailed to eligible active and retired members starting September 4th.

New - Retiree Health Benefits FAQs

Are you retiring soon and have questions about your health benefits? Click here to view information about medical, dental, vision, Medicare and much more: http://www-admn.csun.edu/ohrs/benefits/retiree_benefits.html.

Employee Assistance Program (EAP)

 

EAP Lunchtime Learning Sessions

For a current schedule of Lunchtime Learning Sessions, press enter.


Recurring EAP Events

Payroll Administration


Changes in State Tax Withholding Rates

Updated 2009 State Tax Withholding rates may result in a change in your take-home pay for any pay issued on or after May 4, 2009.

Did You Know?

The pay period for May ends on May 31st. Payday for faculty and staff will be on May 29th; the direct deposit posting day is June 1st.


The new Payroll Webpage http://www-admn.csun.edu/ohrs/payroll can be accessed through the Portal by a link that is included in the Human Resources/Employee pagelet. The Payroll Webpage has been expanded to include detailed explanations of the most common payroll functions.

 

Professional Development

 


  For full descriptions of Professional Development workshops and registration information, click here.  

 Talent Management Workshop:
Managing for Stellar Customer Service
Tuesday, May 12, 2009, 10:00 AM – 12:00 PM
Presentation Room, Oviatt Library
Lauren N. Nile, Esq., Presenter  

Delivering Great Customer Service
Tuesday, May 12, 2009, 1:00 – 4:00 PM
HR Training Room, Oviatt 16
Lauren N. Nile, Esq., Presenter

New Employee Welcome and Orientation
Wednesday, May 13, 2009, 8:30 AM – 12:00 PM
HR Training Room, Oviatt 16
Lauren N. Nile, Esq., Presenter

Talent Management Workshop:
Understanding How the University Operates – Essentials for All Managers
Wednesday, May 27, 10:00 AM – 12:00 PM
Presentation Room, Oviatt Library
Diane Stephens and Debra L. Hammond, Presenters

 

Recruitment Services

 

Summer Eligibility

 

Human Resources has received a number of inquiries regarding the number of hours a student may work during the summer sessions. The following are guidelines to assist you in hiring students during summer sessions:

  1. Summer session appointments may be made if the student has been admitted for the current spring semester and the upcoming fall semester and is planning on attending.
  2. Students who have graduated and who are not admitted/enrolled for the fall semester are not eligible for Student Assistant appointments. The last day that a graduating student may work this semester is May 22nd, the last day of the academic year.
  3. If a student is enrolled in at least 6 or more units during the Summer session, the student may be appointed as a Student Assistant. He/she may work up to, but normally not in excess of, 20 hours per week total in all positions. The CSU policy for student assistants limits their normal working hours to 20 per week during academic semesters.
  4. If the student is not enrolled or is enrolled in less than 6 units for a summer session, they may work up to a maximum of 40 hours per week, but may not be scheduled to work overtime. Overtime is defined as more than 40 hours per week. A schedule may exceed 8 hours a day provided the total for the week does not exceed 40 hours. Overtime should not be authorized, because the State Controller's Office will not issue payments to Student Assistants in excess of 168 hours for a 21-day pay period, or in excess of 176 hours for a 22-day pay period.  

CSU Policy on the Employment of Minors

During the summer months, HR often receives questions regarding hiring summer employees under the age of 18.  Consistent with state and federal law, the California State University's Employment of Minors policy addresses provisions related to the employment of minors (under age 18).

Work Permits

Minors must obtain certificates of age or permits to work for the California State University (CSU). Departments employing minors are required to keep work permits on file while the minor is employed. Minors may obtain work permits through their school district or superintendent's office. The permit should be completed and on file prior to the minor's appointment date.

16- and 17-year-old Minors

California State law states that any 16- or 17-year old:

If the minor is 17 and has graduated from High School then this policy does not apply to their employment. 

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Questions or comments about HR Communications? Contact Marianne Hudz at x 5246 or by email, marianne.hudz@csun.edu.