• The 2005 Health Plan rates are available at:
  http://www-admn.csun.edu/hrs/benefits/INSURANCEPREMIUMS.html

• Economic Growth and Tax Reconciliation Relief Act (EGTRRA) Tax Year Update: For the 2005 tax year, a participant can elect to contribute up to $14,000 to a 403(b) or 401(k) plan, and $14,000 to a 457 plan for a total contribution of up to $28,000, subject to the 415(c) limit. For additional information, please visit our website at http://www-admn.csun.edu/hrs/benefits/tsa.html.

• We are offering a new Financial Series workshop. Teachers Insurance and Annuity Association-College Retirement Equities Fund (TIAA-CREF) will be presenting Financial Education Seminars and offering personal financial counseling sessions. The next one-on-one counseling session will be held on Thursday, February 3rd. To register for a counseling session, go to http://www.tiaa-cref.org/moc. Search under California, then look under Workplace-based Events for CSUN.

• Health Care Reimbursement Account (HCRA) and Dependent Care Reimbursement Account (DCRA): Do you still have claims you need to file for 2004? Don't miss out. You may file claims for expenses incurred during 2004 until June 30, 2005. Any remaining balance in your account will be forfeited after June 30, 2005.

• Effective January 1, 2005 domestic partners registered in California have the same rights and obligations as spouses under state law. For information visit the CalPERS website at http://www.calpers.ca.gov.

• Court decision raises Disability Retirement standard. For information visit the CalPERS website at www.calpers.ca.gov.

The university has created new programs to recognize the outstanding contributions of staff and administrators. New awards include the Presidential Award, the Award of Merit, and the Team Excellence Award. The winners of these awards will be recognized in May at the Staff Seniority and Excellence Recognition event. Nomination forms are available on the HR website at http://www-admn.csun.edu/hrs/comp/awards/.

A team of staff and administrators will evaluate all nominations and select the winners. Please consider nominating a person in your area who has a distinguished record of exemplary performance in support of the university and our students.

Effective January 1, 2005, new employees may complete their new hire paperwork Monday through Friday from 9:00 a.m. to 4:00 p.m. in the Office of Human Resources, University Hall, Room 165. Please remember to give the New Employee Sign-In Form (located at http://www-admn.csun.edu/hrs/forms/newempl.htm) to your new employee prior to sign-in.

Please note that during the week of 1/24/05 extended sign-in will be conducted in the Oviatt Library, Garden Level, Room 16.

Contact Elizabeth Dulac at extension 2101 if you have questions.

The Time and Labor system does not allow approval of time for separated employees, which means timing is critical. Timekeepers and Approvers need to be aware of separating employees, and enter and approve all appropriate time PRIOR to separation.

For all other faculty and staff, time needs to be entered and approved prior to the Separation Clearance Form being sent to Human Resources.

If you have further questions, please contact PeopleSoft Campus Support at x6685, or pshelp@csun.edu.

Requirements:

• All employees must have a Position Number assigned, and "Position Number" and "Reports to" fields are required on all HR transaction forms, including PARs and Authorization for Special Pay forms.
• Employees who were not in active status as of 10/11/2004 and are being rehired will need to have a position number assigned.
• Be sure to use the new HR forms that include fields for "Position Number" and "Reports to."

Finding Position Numbers in PeopleSoft:

• Filled positions display the position number on the CSUN Job Roster page under "Position."
• Vacant positions, where the "Num Active" field is blank, are listed on the CSUN Position Roster.
• If under the "Manager" name field you encounter the message "More Than One Found," this indicates two individuals are in the one position. If this is incorrect, please notify PeopleSoft Campus Support.
• If a new position needs to be created, indicate "NEW" and who the position "Reports to" on the PAR or Authorization for Special Pay form, and HR will generate a new position number.
• For detailed explanations of the CSUN Job Roster and CSUN Position Roster, refer to the PeopleSoft Human Resources Position Management Implementation Guide found at: http://www-admn.csun.edu/ps/hrs/PosMgmtUpgradeGuide.doc

If you have any questions, please contact pshelp@csun.edu.

Thank you for your assistance in helping Payroll/HRIS complete the review and calculation of sick leave accruals for part-time faculty. The reconstructed balances were loaded into the system and can now be viewed.

You will no longer need to submit Absence Reports to HR for processing. Department timekeepers can access and process sick time for all faculty members in Time and Labor.

Should you have questions, please contact pshelp@csun.edu.

Timely reporting of employee injuries and accidents is vital to maintaining the health and safety of our employees. As such, we would like to remind everyone that injuries/accidents must be reported immediately. Upon knowledge of the injury, the supervisor must complete a Supervisor's Accident Investigation Report (EH&S Form 620) within 24 hours. The form should be faxed immediately to Human Resources at (818) 677-7270 with the original sent by mail to Human Resources (MC 8229) and a copy to Environmental Health & Safety (MC 8284). Failure to complete this form or to not report the injury can delay benefits to the employee and result in a monetary fine for CSUN. Additionally, the supervisor must provide the injured employee with an Employee's Claim for Workers' Compensation form (DWC-1) within 24 hours if the injury results in lost time beyond the date of injury or medical treatment other than first aid.

If you need further information, please contact Kari Dom at extension 3351.

The following queries have been added and are now available to those that have appropriate access:

Faculty Queries:

NR_FAC_LIST
NR_FAC_DEMOGRAPHIC_REPORT
NR_FAC_DEGREES
NR_FAC_FTE_BY_DEPT
NE_FAC_HEADCOUNT

All Departments/Colleges:

NR_POSITION_MGMT_BY_DEPT_INQ (w/Department prompt)
NR_POSITION_MGMT_BY_DIVN_INQ (w/Division prompt: Requires a legend, no values prompt: ATHLETICS, ITR, PRES_UNIT, VP_ACAD_AF, VP_ADM_FIN, VP_STU_AFF, AND VP_UNIV_REL)

If you have questions, please contact Sherrill Bunce at extension 3354.