How to:

• Request a Classification Review of a Vacant Position
• Notify an Employee of the Current Responsibilities of their Position
• Request a Classification Review of a Filled Position
• Request an Appeal of a Classification Review Decision
• Propose a Management Initiated Reorganization
• Request an In-Range Progression Increase
• Request a One-Time Lump Sum Bonus
• Request a Monthly Stipend

Request a Classification Review of a Vacant Position

When a new position is established or a vacancy occurs, it is an excellent time for management to conduct a staffing analysis.

• Review and evaluate the duties and responsibilities of the position to ensure that they reflect the current needs of the department.
• Complete the appropriate Position Description Form and forward it to Human Resources.
• The appropriate classification will be determined by an HR Manager and the hiring supervisor will be notified.

Notify an Employee of the Current Responsibilities of their Position

Request a Classification Review of a Filled Position

• Submit the appropriate Position Description Form, with all the appropriate signatures.

• Signatures of the employee, supervisor/manager, department or area head, and/or Manager of Academic Resources indicates acknowledgment of receipt and certification that the duties are accurately stated; however, it does not necessarily indicate whether the request for change is supported.

• Reviews may be submitted twelve (12) months after the completion of a previous classification review. All vacant positions are automatically reviewed when the recruitment process is initiated. 

• HR will send an acknowledgment letter when a request is received and a written report of the review decision when the review is complete.

• If the review results in a classification change, the effective date shall be the beginning of the pay period following receipt of the request by HR.

Request an Appeal of a Classification Review Decision

• An employee may submit an Employee’s Notice of Classification Appeal Form (OHRS 10-2) within 30 days of the employee’s receipt of the classification decision.

• The classification appeal will be conducted by an HR Manager other than the manager who conducted the initial review.

Propose a Management Initiated Reorganization

• When considering a reorganization of a unit, including changes in reporting relationships, and major changes in responsibilities, consult with an HR Manager.

• Review appropriate justification, current and proposed organization charts, and position descriptions of affected positions with the appropriate Vice President prior to forwarding the reorganization request to HR.

• HR will send a report to the appropriate Vice President and manager who initiated the reorganization.

Request an In-Range Progression Increase

• The appropriate MPP/Administrator should submit the IRP Request Form to Lynn Marks, lynn.marks@csun.edu
• Requests from employees should be directed through their managers.
• Requests may be submitted twelve (12) months after the completion of a previous IRP request.
• HR will send an acknowledgment letter when a request is received and a written report of the review decision when the review is complete.
• If the review results in an IRP increase, the effective date is typically the beginning of the pay period following receipt of the request in HR. Negotiated exceptions may apply, resulting in a different effective date.
• Funds identified through the CSU system for IRP's during the remainder of the 2007-2008 fiscal year are processed in the same manner as department-funded IRP requests. Employees and Managers do not need to specify a funding source.
• For complete information on the IRP Process, please refer to http://www-admn.csun.edu/ohrs/compemp/index.htm.

Request a One-Time Lump Sum Bonus (Management initiated only)

• Submit a memo documenting the justification of the request to Lynn Marks at lynn.marks@csun.edu
• HR will review and process the request and notify the Manager of the decision.

Request a Monthly Stipend (Management initiated only)

• Submit a memo documenting the justification of the request to Lynn Marks at lynn.marks@csun.edu.  

• HR will review and process the request and notify the Manager of the decision.