Human Resources Communication

June 5, 2006

PHONE: 818-677-2101

MAIL DROP: 8229

UNIVERSITY HALL 165

2006-2007 UNIVERSITY PAYROLL CALENDAR

HR QUICKLINKS:

HR Communication Archive

http://www-admn.csun.edu/hrs/newsletters/

Benefits Administration

http://www-admn.csun.edu/hrs/benefits/

Compensation & Employment

http://www-admn.csun.edu/hrs/comp/

Payroll Administration

http://www-admn.csun.edu/hrs/payroll/

Employee Relations

http://www-admn.csun.edu/hrs/relations/

Professional Development Programs

http://www-admn.csun.edu/hrs/training/

The 2006-2007 University Payroll Calendar is now available, posted on the Web at:

http://www-admn.csun.edu/hrs/Payroll/0607paycalendar.doc

New icons have been added for the new Master Payroll Certification online processing dates.

This year, Veterans' Day will be observed November 10th, 2006 instead of during the holiday closure. As a result, there is not a holiday to cover December 29th, 2006. Employees will need to use their personal holiday or vacation to cover that day of campus closure.

Any questions, please refer to the November 2005 HR Communication (http://www-admn.csun.edu/hrs/newsletters/nov_05.htm).

COMMUTER TRANSPORTATION PROGRAM
The Commuter Transportation Program is available to university employees. The program offers both information and incentives to encourage the use of "Commute Alternatives." A Commute Alternative is any travel mode or scheduling option that replaces driving alone to the campus each day. Incentives include a cost reduction on public transit (bus/train) and vanpooling. Information is also available on modes of transportation for which incentives are not available (i.e., carpooling, bicycling, walking, telecommuting,* compressed workweek). Public Transit Program: The campus is served by Metro bus lines and the Metrolink train system. For a personalized bus itinerary, call 1-800-COMMUTE or go to www.metro.net. For Metrolink train information, go to www.metrolinktrains.com. CSUN operates a free shuttle to/from the Northridge Metrolink Station. The university provides a 60% discount off the cost of your public transit monthly pass or 10-trip tickets. The total discount must not exceed $100 in any month and you are allowed one discounted purchase transaction each month. Vanpool Program: To start your own vanpool, you need the following: at least 7 CSUN employees who share the same starting location and work hours. At least 3 of the 7 must be eligible to be approved as drivers/alternate drivers. The advantage to being in a University-sponsored vanpool group is that your monthly vanpool fee (currently between $66 and $92) includes fuel, insurance, maintenance, parking, and emergency assistance for the vanpool. There is a simple application process. Guaranteed Emergency Ride Program: If a registered employee who used one of the above alternative commute modes to get to campus has a sudden off-campus emergency and needs to leave to respond to that emergency, there is free one way transportation to home or starting point. For additional information contact Astrid B. Logan, Transportation Coordinator by emailing astrid.logan@csun.edu or by calling 818-677-3946. Requires management approval.
STAFF SERVICE AWARDS & EXCELLENCE RECOGNITION
Don't forget to mark your calendar for July 20th to attend the Staff Service Awards & Excellence Recognition Event from 9:00 to 11:00 a.m. at San Fernando Valley Hall in the University Student Union. All managers of service award recipients are invited to attend and celebrate. This year's theme is "The Magic of Service" recognizing hundreds of loyal staff who have served the university community. In addition, Awards of Excellence will be presented in the categories of team, merit, and presidential award. Come join this celebration of service and excellence.
PROFESSIONAL DEVELOPMENT PROGRAMS
Professional Development Programs are offered each month to support employee growth. Programs in leadership, interpersonal, communication, influence, service excellence, and performance development skills are offered at no charge to staff. In addition, subject and specialty certificates can be earned by attending a series of classes. Access program descriptions and schedule of classes at http://www-admn.csun.edu/hrs/training/courses/index.htm. Check the website for more information.
HEALTH CARE REIMBURSEMENT ACCOUNTS (HCRA) AND DEPENDENT CARE REIMBURSEMENT ACCOUNT (DCRA)
Do you still have claims to file for 2005? Don't miss out. You may file claims for expenses incurred during 2005 until the end of June. Any remaining balance in your account will be forfeited after June 30, 2006.
PERS-CARE AND PERS CHOICE UPDATE
Effective July 1, 2006 CalPERS will be changing from Caremark to Medco Health Solutions to administer the PERS-Care and PERS Choice prescription drug program. Participating employees were sent a pre-announcement letter outlining the transition. For additional information, visit the CalPERS website at http://www.calpers.ca.gov/ or contact Medco Member Services at 1-800-939-7091 or access the website at www.medco.com.
YRO SUMMER SESSION MODULE IN PEOPLESOFT AVAILABLE FOR USE 6/14/06
The new YRO Summer Session module will be ready for input of faculty summer session appointments on 6/14/2006. It was modeled after the Part-time Faculty module, to provide a similar level of user-friendliness. Campus users and approvers of the Part-time Faculty module will automatically receive access to the system. A training demonstration will be offered by the PeopleSoft Campus Support Team on 6/12/2006 from 9:30-11:00 a.m. in the Oviatt Library, Presentation Room. For additional information contact the PeopleSoft Campus Support Team at pshelp@csun.edu or x6685.
CONTRACTING OUT
When determining whether or not to contract work out, please ask yourself the following two questions: Are we hiring a CSU employee as an independent contractor? Did we review the Collective Bargaining Agreement? If you answered Yes to number one (1), please note that the Public Contract Code restricts CSU employees (except people with teaching and research responsibilities) from contracting on his or her individual behalf as an independent contractor to provide services or goods. For more detailed information, please refer to the following link: http://www.calstate.edu/HRAdm/pdf2003/HR2003-21.pdf You may hire the CSU employee for additional employment. Additional employment is the term used to describe any employment compensated by the CSU, regardless of the source of funding, that is in addition to the primary or normal work assignment for which the individual is employed. The Additional Employment Policy establishes reasonable limits on the total amount of employment an individual may have with the CSU. This policy applies to the assignment of additional employment to CSU employees in any regular CSU program or auxiliary organization. For more detailed information, please refer to the following links: http://www.calstate.edu/HRAdm/Policies/HR2002-05.pdf http://www-admn.csun.edu/vp/policies/125_admn_fin/500/570_30.htm If you answered No to number two (2), please note that CSUN may contract work out provided that the contracting out does not displace bargaining unit employees and the Collective Bargaining Agreement (CBAs) are followed, such as providing Notice to the Union. Employee Relations is responsible for providing notice. Please note that the Purchasing Department and Employee Relations are working together to ensure compliance. When in doubt, please contact Employee Relations for more information at x6566. For more detailed information, please review the Contracting Out Articles under relevant CBAs at the following link: http://www.calstate.edu/LaborRel/Contracts_HTML/current_cba.shtml
PERFORMANCE EVALUATIONS
You are reminded that all staff should receive formal written feedback on performance at least once every twelve months. Now is the time to start this process. Evaluations forms are available on the HR Web site at http://www-admn.csun.edu/hrs/forms/atozformindex.html.