Changes to the CSUEU contract state that effective July 1, 2005 individual employees will no longer be able to make requests for an In-Range Progression, as this provision will be deleted from the contract. Please visit the Office of Human Resources website under Administrative Processes at http://www-admn.csun.edu/hrs/process/index.htm to view the In-Range Progression Administrative Process. Questions may be directed to your assigned HR Manager in Compensation and Employment Programs at x2101.

CalPERS has created a DVD that helps make the CalPERS Long-term Care Program even easier to understand. The purpose of the DVD is to make the program both simple and meaningful to you. If you would like to view this DVD, we invite you to bring your lunch on Tuesday, July 19th from 12-1 p.m. in the Oviatt Library, Human Resource Training Room 16. You may enroll by emailing hrs.training@csun.edu with the following information: employee name, department, extension, and name and date of program.

The application period for CalPERS Long-term Care Program is May 1, 2005 through September 30, 2005. All CalPERS members, retirees, and your spouses, parents, parent-in-law, and siblings age 18 and older are eligible to apply.

If you have questions or need assistance, please call 1-800-266-1050 or visit http://www.calpers.ca.gov/.

• Emergency Hires in Bargaining Units 2, 5, 7, and 9 may not exceed 180 day appointments; those in Unit 4 may not exceed 60 days.
• All new employees must sign in and complete new-hire paperwork within 3 days of their first day of employment. This includes all student assistants who are hired into a state position and Emergency Hires.
• Students may not hold both a student position and a non-student position concurrently.
• Total time base in CSU employment cannot exceed 125%.
• Payment for Special Consultants is at a daily rate.
• Employee renewal forms need to be returned to the Office of Human Resources prior to payroll cutoff each month.
  

CSUN policy for MPPs to extend use of vacation time accrued over the maximum allowed requires a memo from the department approving the extension, it then goes to HR for processing in the system. MPPs who are granted extensions are given until the end of the first quarter, March 31st, of the next calendar year to use the approved extended coverage.

References can be found at the following:

http://www.calstate.edu/HRAdm/Policies/mppsummary.shtml#Vacation

http://www-admn.csun.edu/hrs/benefits/CarryOver.pdf

Summer Session forms have been modified for Summer 2005. There are two forms, one for 2357 salary schedule pay only, and one for those receiving 1/30th pay (including payments for 12-month Department Chairs, based upon their full-time academic year salary rate). There is a separate field on the 1/30th pay form to indicate if the employee is entitled to Indirect Instructional Compensation and the total due.

Note: The Indirect Instruction payment is only for tenured and probationary faculty ($100.00 prorated per WTU) who are not otherwise being compensated for Indirect Instructional assignments during Summer 2005.

Please contact Faculty Affairs at x6729 for calculation assistance or any questions relating to Indirect Compensation. Summer Session payment forms for 12-month Department Chairs are to be forwarded to Faculty Affairs, University Hall, Room 225, for approval.

Please send a copy of all forms to Sari Small at the Roland Tseng College of Extended Learning, Room 180.

If you have any questions about the forms, please call Payroll Administration at x2314.

The Summer Session forms are located on the Office of Human Resources website at:

http://www-admn.csun.edu/hrs/forms/payrollforms.html

When a student is no longer working, they must be terminated in PeopleSoft. Work-study students must be terminated at the end of the academic year. Terminations for Student-Non Resident Alien (job code 1868) can be processed in the module.

More information about processing is available in the Human Resources: Student Hire User's Guide

http://www-admn.csun.edu/ps/hrs/SHUsersGuideNov04.doc

1. It is after timekeeper cutoff and hours keyed need to be modified/deleted, what do I do?

Submit a Prior Pay Period Adjustment Form to HRIS/Payroll, Mail Code 8228. The form is located on the website at:

http://www-admn.csun.edu/hrs/Payroll/Forms/pa115.htm

2. It is after timekeeper cutoff and I have an outstanding exception that I can't correct, who do I contact?

Contact your Payroll Analyst (x2314) and fax a Prior Pay Period Adjustment Form to x5870 immediately. Mail the original to HRIS/Payroll, Mail Code 8228.

3. There is an exception that I know about, can I leave it as is and just ask my approver not to approve it?

All exceptions must be resolved. Use the Weekly Elapsed Time page as usual to resolve your exceptions during the month. If it is after timekeeper cutoff, contact your Payroll Analyst and fax a Prior Pay Period Adjustment Form to x5870 immediately. Mail the original form to HRIS/Payroll, Mail Code 8228.

4. I forgot to key time for a previous month.

Submit a Prior Pay Period Adjustment Form to HRIS/Payroll, Mail Code 8228.

5. How can I tell if a prior period adjustment request has been processed?

Contact your department timekeeper. If you are a timekeeper, go to the Verify Time Entry page and select the pay cycle for adjustment. If the adjustment has been processed, you will see the time posted for the date in question.

6. It is time approver deadline and my primary time approver and back-up approver(s) are not available.

Contact your Payroll Analysts. Fax a copy of the employee's timesheet/attendance report so that the time can be verified and approved centrally.

7. How do I correct an entry that has already been approved?

Contact your department timekeeper. If you are a timekeeper and it is before the monthly timekeeper deadline, go to Weekly Elapsed Time as usual and correct the entry. You will need to allow Time Admin to run before you see the correction. The system will create a negative offset entry and a new "corrected" entry. Your approver will need to approve all offsets and corrections.

8. Who is responsible for timekeeping and approval for my department?

Contact PeopleSoft Campus Support help desk at pshelp@csun.edu, or call x6685.

PeopleSoft Campus Support offers training in navigation of Time and Labor throughout the year. E-mail or call for schedule and availability.