CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CalPERS)

CALPERS RETIREMENT

Topics for Discussion:

CalPERS Pension

How do I qualify?

How is my pension calculated?

Three Factors:

Service Credit times Benefit Factor times Final Compensation equals Unmodified Pension

Service Credit - How is service credit earned?

What about my sick leave balance?

Multiply # of days by .004

Benefit Factor - 2% @ 55 Formula

Factor increases every three months after your birth date until age 63

Final Compensation

Based on full-time pay rate, not earnings

Pension Calculation Example

Based on full-time pay rate, not earnings

Retiree Health Benefits

Dental converts to basic coverage

Resources

Preparing to Retire - steps to follow:

RECRUITMENT REQUISITION PROCESS

Topics

Purpose

To ensure a fair and equitable process in concert with California State University, Northridge’s commitment to diversity and quality in all levels of its workforce.

Steps to Filling a Vacant Position

Position Description

HR Requisition Process

Requisition Form

Requisition Required Fields

Requisition Approvals

Advertising Your Position

Posting the Position Vacancy

http://www.calstate.edu/HRAdm/Classification/index.shtml

Sample Postings

http://www-admn.csun.edu/hrs/employment/clerical2/index.html

Sample of Advertising Sources

- NASPA (Nat’l Assoc of Student Personnel Administrators)
- NCAA – Athletics (Nation Collegiate Athletic Assoc.)
- CASFAA – Fin Aid (Calif Assoc. of Student Fin Aid Administrators)

- IACLEA (Int’l Assoc. of Campus Law Enforcement Administrators)
- International Parking Institute
- POST (Police Officer Standards & Training)

- Monster.com
- Dice.com
- Careerbuilder.com
- Craigslist.org / Idealist.org (listserves)

- tvweek.com
- journalismjobs.com
- cnpa.com (Calif Newspaper Publisher’s Assoc.)

Posting Periods

Screening and Referral

Confidentiality of the Process

Timelines

Future HR Essentials Will Cover "Selection"

PAYROLL FORMS

Department Forms

It is the Department option as to whether or not all employees submit an Absence Report. In the interest of paper reduction the department may only require individuals who are NOT Time and Labor Self-Reporters to submit this form.
 
The purpose of the form is for department Timekeeping/Approving in Time and Labor, and to retain on file in the department.
Record retention is outlined in a document issued by the Chancellor’s Office, which can be found at
http://www.calstate.edu/HRAdm/pdf2004/TL-PR2004-01.pdf

Again, a department option as to whether to have all employees fill out this form or not. It may be used to authorize time BEFORE it is taken.

For reporting purposes, this form is used by NON self-reporting employees to report overtime (straight rate and time-and-a-half) and compensatory time to department Timekeepers for entry into Time and Labor for payment or credit. Signed forms are to be retained by the department.

When an employee has multiple positions and is earning Vacation or Sick Leave in more than one job, the employee may transfer hours between positions. This transfer is allowed when there is an insufficient balance in the second position and the employee needs a specific amount to cover a time off for a specific time period.

Used by campus departments to report summer session pay for faculty that worked the previous fall or spring.

Used by campus departments to report faculty teaching summer only.

This form is to be completed by the department for new special pay faculty who need an active CSUN ID to obtain access to the portal. This form may only be used for specific jobs (Job Codes 2322, 2323, 2356, 2357, 2363).

Getting an Employee ID before beginning work is an issue for many new hires, but there are system enhancements coming to future versions of SOLAR that will alleviate this issue.

Check all that apply:
__STD 672 Time and Attendance Report (requires two signatures from each area)
__PA 634 Absence Report
__PA 125 Authorization for Extra Hours Worked
__PA 120 Authorization for Special Pay
__PA 110 Authorization for Year-Round Operation Summer Session Pay
__PA 100 Campus Timesheet
__PA 105 Prior Pay Period Payment Request Form
__PA 115 Prior Pay Period Payroll Adjustment Form

For Student Assistants, Work-Study Students, Hourly Intermittent employees. Job codes 1800, 1868, 1870, 1871, 1872, 1150 and 1151.

Used by campus departments to request adjustments to an employee's pay and/or leave balance, including sick leave, CTO, and vacation usage from a prior pay period.

There is a different form for Work-Study students.

Summary to report miscellaneous adjustments to Work-Study Payroll, including hours from a prior pay period. Use for on- and off-campus Work-Study. Must be submitted through the Work-Study Office.

This form is used to document and authorize requests for additional appointment or change to the current employment status of a student assistant or work-study student, when unable to effect change through SOLAR.

Employee Forms

403(b) Tax Sheltered Annuity - Employee completes and returns to Benefits Administration (University Hall, Room 185) to activate pre-tax deductions from their pay into a pre-arranged 403(b) or 457 account.

Used to enroll in or change direct deposit of pay warrants (return with signature to Payroll Administration, University Hall Room 185; questions, call x2314). Link to form takes you to State of California forms website.

Please note: As of September 2005, Direct Deposit is now available to ALL employees of CSUN, including students and hourly intermittent employees. Encourage participation!

Used to request a duplicate copy of form W-2 for up to 4 prior tax years.
 
Important note: as of today, the State Controller’s Office charges a fee of $8.50 for each tax year requested, payable by Money Order, or Payroll Deduction ONLY. No cash or personal checks accepted. Fees subject to change.

Confidentiality Statement - Employee: http://www-admn.csun.edu/ps/hrs/confidentialityform.doc

Use appropriate form when Employee or Faculty are requesting access to University data systems containing personal, academic, or financial information about students, faculty, staff, or alumni.

Employee Confidentiality Statement forms are returned to Human Resources, where they are entered into the SOLAR HR database in the Employee Checklist, and filed in the employee’s personnel file.

Use appropriate form when Employee or Faculty are requesting access to University data systems containing personal, academic, or financial information about students, faculty, staff, or alumni.

Federal/State Withholding, Address Change, Name Change Form (Faculty/Staff/Management only)

May be used for withholding changes and/or address changes; however, anyone with self-service access may change their address online. Access is through the web portal http://www.csun.edu/portal. Instructions for access and use of the self service portal can be found at: http://www-admn.csun.edu/hrs/selfsvcref.pdf

Once login is completed, click on "Services for Faculty & Staff" and then click "My Personal Information"

The form for student address and withholding changes.

Use for employee information changes such as education, telephone number, etc. 
Instructions are included with this form.

How is the SEIF different from the Employee Action Form?

Lost or Stolen Pay Warrant – Request for Duplicate Controller's Warrant / Stop Payment

http://www.documents.dgs.ca.gov/osp/pdf/std435.pdf

This form is used when an employee reports a lost/stolen/destroyed pay warrant. It can take 2-3 weeks for a replacement warrant to be issued by the State Controller’s Office.
 
Another good reason to take advantage of Direct Deposit!

Used by employees to report mileage on their state or third-party vehicles.

Payroll Forms Resources

Questions, comments, concerns? Contact us!

HRIS/Payroll Administration
(818) 677-2314
University Hall, Room 185
Mail Code 8228

THANK YOU FOR YOUR TIME!