Hazardous Materials Procurement Program:

This program applies to all staff, faculty and students who purchase chemicals/hazardous materials that will be used on campus. Also included are purchases that originate from CSUN auxiliary organizations (University Student Union, University Corporation) and chemicals that are obtained as free samples or gifts.

1. Purpose / Scope

2. Definitions

3. Exemptions / Exclusions

4. Responsibilities

5. Training

6. Forms Used

7. Procedures Used

8. Guidelines / Rules

9. References

10. Revision Records

Attachment #1 List of Authorized Individual

1. PURPOSE / SCOPE

1.1 Purpose:

The use of hazardous materials at CSU Northridge creates a variety of potential safety and environmental compliance issues. The purpose of this Procedure is to ensure that applicable compliance issues are considered and addressed before a material is procured.

1.2 Scope:

This procedure applies to all faculty, staff and students who purchase hazardous materials that will be stored or used on campus. Also included are purchases by CSUN auxiliary organizations, purchases for sponsored projects, and hazardous materials that are obtained as free samples or gifts.

2. DEFINITIONS

Authorized Individual: Person within a department, college or other administrative unit who has received the necessary training, and is authorized to review and approvehazardous materials procurement requests.

Class Code: A chartfield available through the PeopleSoft Financial System used to identify hazardous materials procurements. Class Code 10400 is identified as Hazardous Materials. User defined class codes 10450 through 10455 can also be used. User defined codes allow users to further break down the class value for department use.

EH&S: (Environmental Health and Safety Department)

Hazardous Material: For the purposes of this procedure are defined as chemical substances, which if released or misused can pose a threat to the environment or health.

MSDS (Material Safety Data Sheet): Product safety and handling information supplied by the product manufacturer. It is a requirement of the OSHA Hazard Communication Standard that a copy of a chemical's MSDS be made available to any person working with or around a hazardous material.

OSHA: (Occupational Safety and Health Administration):Federal and State agencies responsible for establishing and enforcing occupational safety and health regulations.

RQ (Reportable Quantity): The amount of chemical that, if released to the environment, requires notification to emergency response agencies.

SCAQMD: (South Coast Air Quality Management District)

TAC (Toxic Air Contaminants): Chemicals published in the South Coast Air Quality Management District’s Rule 1401, New Source Review for Toxic Air Contaminants, Table 1.

TPQ (Threshold Planning Quantity): The amount of chemical that, if possessed by the University, requires the development and implementation of a chemical specific risk analysis and risk management plan.

3. EXEMPTIONS / EXCLUSIONS

Radioactive materials and consumer products (those that do not require Material Safety Data Sheet) are excluded from this procedure.

4. RESPONSIBILITES

Hazardous Materials Requestor: Responsible for ensuring all provisions of these procedures are followed when requesting and procuring hazardous materials.

Authorized Individuals: Responsible for reviewing all hazardous material requisitions to ensure applicable compliance issues have been addressed prior to purchase.

EH&S: Responsible for maintaining the list of Authorized Individuals and for providing periodic training for these individuals. Will also maintain and monitor the effectiveness of the program.

Departments and Colleges: Responsible for ensuring these procedures are followed in their department or college. Also must ensure that there are an adequate number of Authorized Individuals to prevent excessive delays when hazardous materials are requested.

Purchasing (including The University Corporation): Monitor all mechanisms for hazardous material procurement (PeopleSoft, Procurement Card, and manual requisitions) to ensure review by an Authorized Individual has occurred.

5. TRAINING

Authorized Individuals will be provided training as required. This training will cover the relevant safety and environmental issues that must be considered when reviewing a request for hazardous materials.

6. FORMS USED

None

7. PROCEDURES

7.1 These procedures apply to any mechanism that is used to obtain a hazardous material. The most common methods currently used are:

Online requisition (SOLAR)
Credit Card purchases (Procurement Card)
Purchase order via the University Corporation Donation

7.2 All hazardous materials requests will be routed to an Authorized Individual within the department or college. A list of Authorized Individuals can be found in Attachment #1.

7.2 The Authorized Individual will review the request to ensure all applicable safety and environmental compliance impacts have been considered using the guidelines found in Section 8.

7.3 If the Authorized Individual has concerns about a request, the concern must be resolved with the requestor as soon as possible.

7.4 Once the request has been reviewed, and any concerns addressed, the Authorized individual will submit the request for purchase. Note: for donations, the Authorized individual will notify the requestor that the donation request has been approved.

7.5 Purchase orders that are sent to the University Corporation shall be marked in a manner that indicates they have been reviewed and approved by an Authorized individual.

7.6 When entering a requisition into the on line requisition system; the class code for "Hazardous Materials" (104XX) will be used.

7.7 The Authorized individual will indicate (in a text field on the requisition) if an MSDS is required from the material supplier.

7.8 On a periodic basis, EH&S will audit the records of purchases to ensure all hazardous materials requisitions are being reviewed by Authorized individuals.

8. GUIDELINES / RULES

8.1 Hazardous materials purchase requests (including donations) will be evaluated to ensure applicable safety and environmental compliance issues have been addressed.

8.2 Three lists of chemicals should be consulted to determine if a chemicalpurchase or use would involve particularly severe hazards. Substitution or reductions of quantity are desirable:

The “List of Carcinogens” should be consulted to determine if a chemical is carcinogenic and therefore requires special handling.

The “Extremely Hazardous Substances” list should be consulted both to determine if a chemical is extremely hazardous and to check the Threshold Planning Quantity (TPQ) and the Reportable Quantity (RQ)

An effort should be made to purchase less than the RQ if possible. In no case should an amount exceeding the TPQ of a listed chemical be purchased without first contacting EH&S.

3) The SCAQMD “List Toxic Air Contaminants” should be consulted to determine if the the SCAQMD.

8.3 Preventing the generation of hazardous waste

Hazardous waste reduction begins at the source of generation. Purchases should be reviewed to determine if it is possible to alter the process or materials used in order to reduce the quantity or hazard of the waste produced. Consider the following options:

Purchase only the quantity of material necessary for the job at hand. Excess material and material that ages past its shelf life becomes hazardous waste.

Determine if a less hazardous material can be substituted for the same job. Suppliers often have suggestions for safer or more environmentally friendly products.

Determine if a reusable or recyclable material can be used for the same job.

8.4 Resources For More Information

Material Safety Data Sheet (MSDS) is a document that outlines safety and health information for a particular chemical. MSDSs are available in Campus departments and are a resource for familiarization with chemical hazards.
The Environmental Health and Safety Department (extension 2401) has a number of resources including personnel with hazardous materials expertise.

9. REFERENCES

LIST OF CARCINOGENS:

EXTREMELY HAZARDOUS SUBSTANCES:

Check under EPCRA TPQ § 302 and EPCRA RQ § 304

TOXIC AIR COMTAMINANTS:

SCAQMD Rule 1401, New Source Review of Toxic Air Contaminants

Table 1 (page 13 of Rule 1401)

10. REVISON RECORD

Revision 1.0:

Establishes procedure: December 6, 2006

ATTACHMENT #1

LIST OF AUTHORIZED INDIVIDUALS
Name	Department	Mail Code	Phone Extension
Alyce Akers	FCS	8308	3051
Todd Andrew	PPM	8291	2037
Larry Billingsley	PPM	8291	4621
Cynthia Bohannan	PPM	8291	2244
John Brown	Biology	8303	3345
Tom Brown	PPM	8291	2325
Scott Byars	PPM	8291	2239
Randy Donofrio	Kinesiology	8287	2182
Sherry Drainer	PPM	8291	2240
Ben Elisondo	PPM	8291	2255
Chet Galland	PPM	8291	5899
Robert Gallegos	PPM	8291	2222
Paul Haberkorn	PPM	8291	2236
Joseph Hadju	Chemistry	8262	3361
Gary Homesley	USU	8272	3627
Lorna Hughes	Chemistry	8262	3372
Arthur Ivory	PPM	8291	2230
Michelle Jackson	PPM	8291	2230
Bill Krohmer	Biology	8303	4643
Dee Larkin	FCS	8308	3124
William Lee	Chemistry	8262	3372
Dave Liggett	Geology	8266	3541
Ed Madrid	Art	8300	3016
Perry Martin	PPM	8291	2237
Brian McConville	PPM	8291	5988
Tom Minehan	Chemistry	8262	4503
Chuck Przelomiec	Art	8300	2830
Jerry Siano	CECS	8295	3568
James Thomas	PPM	8291	2230
Donovan Tucker	PPM	8291	2241
Jim Valiensi	PPM	8291	5987
Bruce Weinstein	PPM	8291	6537
Mike White	PPM	8291	2236
Mike Whitener	PPM	8291	2235
Ben Yaspelkis	Kinesiology	8287	7509