Employee Health, Safety & Risk Management Handbook

CSUN EMPLOYEE HANDBOOK

Self-Administered Training Guide

"California State University, Northridge's most important resources are the faculty, staff, and students. To protect these resources, the University has established policies and programs that promote and maintain personal safety and well-being, and reduce risks."

Jolene Koester, President
California State University, Northridge

TABLE OF CONTENTS

Introduction

II.

University Emergency Telephone Numbers

III.

Responsibilities

1.	ENVIRONMENTAL HEALTH & SAFETY
2.	INSURANCE & RISK MANAGEMENT
3.	PUBLIC SAFETY ADVISORY BOARD
4.	SUPERVISORS
5.	DEPARTMENT SAFETY COORDINATORS
6.	EMPLOYEES
7.	STUDENTS

IV.

Rights of the Employee

Health & Safety Programs

1.	ASBESTOS & LEAD
2.	BLOODBORNE PATHOGENS
3.	CONFINED SPACE ENTRY
4.	DEFENSIVE DRIVING
5.	ELECTRICAL SAFETY
6.	ERGONOMICS
7.	FIRE SAFETY
8.	FORKLIFT TRUCKS
9.	HAZARD COMMUNICATION
10.	HAZARDOUS WASTE MANAGEMENT
11.	HEARING CONSERVATION PROGRAM
12.	ILLNESS & INJURY PREVENTION PROGRAM (IIPP)
		ACCIDENT REPORTING
13.	MEDICAL MONITORING
14.	OFFICE SAFETY
15.	PERSONAL PROTECTIVE EQUIPMENT
16.	PRESCRIPTION DRUG USE (Drug-free workplace)
17.	RADIATION SAFETY
18.	REPRODUCTIVE HEALTH
19.	SANITATION
20.	SMOKING REGULATION
21.	STUDENT SAFETY
		INTERNSHIPS
22.	WORKPLACE VIOLENCE

VI.

Insurance & Risk Programs/Procedures

1.	ACADEMIC FIELD TRIPS
2.	INSURANCE
3.	VEHICLE LIABILITY INSURANCE
4.	VEHICLE ACCIDENT REPORTING
5.	SPECIAL EVENT INSURANCE
6.	CERTIFICATE OF INSURANCE
7.	WORKER'S COMPENSATION
8.	UNIVERSITY VOLUNTEERS

VII.

Training & Education

VIII.

Emergency Procedures

1.	WHAT YOU NEED TO KNOW BEFORE AN EMERGENCY
2.	BOMB THREAT
3.	CHEMICAL SPILL
4.	DISABLED PERSONS EVACUATION
5.	EARTHQUAKE
6.	FIRE
7.	UTILITY FAILURES

IX.

Medical & First Aid Emergencies

1.	RESCUE BREATHING
2.	CHOKING
3.	HEART ATTACK
4.	BLEEDING
5.	BROKEN BONES & SPRAINS
6.	POISONING
7.	BURNS


I. Introduction:
	California State University, Northridge, is a vibrant, diverse university community of over 30,000 students and more than 3,800 faculty and staff, sited on a 353 acre campus in the heart of Los Angeles' San Fernando Valley. This large population is involved in diverse learning experiences on and off the campus, and numerous situations will arise which have health and safety implications. It is important that everyone understands the risks and takes appropriate measures to protect themselves, their co-workers, and their fellow students. Federal, state and local regulations and campus policies have been developed to assures that the campus promotes a safe and healthy environment for the entire campus community. Health and safety procedures and standards have been developed to mitigate the risk of injuries, property damage, and work interruptions. Administrators, faculty, staff, and students can virtually eliminate the major causes of accidents and injuries by following the guidelines established in this and other university safety programs. This document provides a brief overview of health, safety, & risk management programs and resources available at California State University, Northridge. Additional information is available from your supervisor, your department safety coordinator, and the Department of Environmental Health and Safety.


II. University Emergency Telephone Numbers:
	POLICE / FIRE / AMBULANCE / EMERGENCY
	Emergency: Phone 911 (v/tty) from Campus Phones
		Business (Non-Emergency):	(818) 677-2111 (v/tty)
		Blue Light*:	Press Button
		Escort Service:	(818) 677-5042 / 5048 (v/TTY)
		Environmental Health & Safety:	(818) 677-2401
		Physical Plant Management / Work Control:	(818) 677-2222 (voice only)
		*Emergency Blue Light phones are strategically located on campus to easily summon help in the case of an emergency.


III. Responsibilities:

1.	Environmental Health & Safety:
	The responsibility of the Department of Environmental Health & Safety (EH&S) is to assist the university in planning, coordinating, and implementing the various safety programs that promote safe and healthful conditions for work, research, and study. In general, all safety programs address the concept of risk. While there is no such thing as "zero risk", California State University, Northridge's health and safety programs are designed to minimize unreasonable risk through sound safety practices. To accomplish this task, EH&S will evaluate potential hazards and unsafe acts and conditions and coordinate the programs that will reduce work-related injuries and illnesses. Working in cooperation with other university departments, safety training, monitoring, and accident prevention are the key components of an effective safety program.

2.	Insurance & Risk Management:
	Insurance & Risk Management administers CSUN's self-insurance and the State Auto Insurance programs. While providing service in the areas of property, vehicle, and general liability insurance, Risk Management utilizes loss prevention and loss reduction techniques to eliminate or reduce the cost of loss. Claims are handles in an expeditious manner in conjunction with the mission of CSUN. Insurance & Risk Management provides support to all campus departments responsible for contracting with outside entities. This office protects the assets of CSUN by reviewing contracts, licensing agreements, and affiliation agreements to ensure that it bears the proportionate share of any liability or claim that may arise from the agreement. Insurance & Risk Management provides a broad range of services dedicated to supporting CSUN's mission, at the same time protecting its students, employees and material assets.

3.	Public Safety Advisory Board:
	The primary safety advisory committee at California State University, Northridge is the Public Safety Advisory Board. This committee was established by the university president as the campus-wide committee to review and/or recommend changes to policies and procedures that impact Public Safety. The monthly Board meetings provide a general forum for open discussion of safety-related issues among members of the administration, collective bargaining units, staff, faculty, and students.

4.	Supervisor:
	The supervisor has primary responsibility for the health and safety of assigned employees. They are responsible for ensuring that employees are fully trained in relevant safety procedures, developing special procedures to protect their workers, and being aware of and correcting hazardous situations in their areas. Supervisors are the key to accident prevention and to a successful safety program. They possess the knowledge to help employees do their jobs correctly, safely, and efficiently. An effective supervisor can mean fewer accidents, increased productivity, higher morale, and reduced liability.

5.	Department Safety Coordinators:
	Department Safety Coordinators (DSCs) are appointed by Administrators, Deans, or Department Chairs to assist departments in maintaining their Department's Injury and Illness Prevention Program. DSC's serve as liaisons with EH&S and are responsible for coordinating inspections, training, and record keeping for their department.

6.	Employees:
	ALL employees are subject to campus health and safety regulations. Compliance is vital to maintaining a healthy and safe campus environment. Employees are responsible for knowing general safety procedures, reporting any dangerous or potentially dangerous situations to their supervisors or managers, and working in a manner that protects themselves, their coworkers, students, and guests.

7.	Students:
	Students are subject to campus health and safety policies and procedures. They need to be aware of general safety procedures and how to report any dangerous or potentially dangerous situations to their instructors.


IV. Rights of the Employee:
	All university employees have the right to a safe workplace. No employee shall perform a potentially hazardous task or operation without first receiving training on how to perform the task safely. Safety concerns that cannot be resolved by an employee’s supervisor can be referred to the Department of Environmental Health and Safety at extension 2401.

V. Health & Safety Programs:

Asbestos & Lead:

Asbestos containing materials (ACM) can be found in certain campus facilities. The EH&S Office maintains a database which lists the locations where asbestos containing materials have been discovered on campus. Each January, EH&S updates this database and notifies employees of the locations where ACM can be found on campus.

It is important that all employees follow proper work practices to minimize the potential for disturbing ACM and materials containing lead. ACM may be found in walls, doors, pipes, ceilings, floor tile, etc. Lead may be present in painted surfaces.

Avoid damaging these surfaces.

Do not alter walls, ceilings, doors, or floors.

Do not hang plants or other objects from these surfaces.

Do not remove any items fastened to asbestos containing building materials.

Painted surfaces, especially metal surfaces, may have an undercoat containing lead. Exposure to lead is often from contact with surfaces that are being repainted, sanded or otherwise damaged, exposing the lead containing layers. Physical Plant Management employees have been trained in the proper procedures to handle exposed surfaces.

Additional information on asbestos and lead can be obtained by contacting EH&S at extension 2401.

Bloodborne Pathogens:

Human blood may contain pathogens such as HIV (Human immunodeficiency virus) or Hepatitis B or C Virus that could be transmitted through contact. The handling, cleaning, and transporting of human blood is regulated by the University's Bloodborne Pathogen program. This program is for employees who have the potential for exposure to human blood or other potentially infectious materials. In the event blood is found in your work area, call Physical Plant Management at extension 2222 (voice only) or call EH&S at extension 2401. DO NOT attempt to clean it up yourself unless you have been properly trained.

Confined Spaces:

Confined spaces are areas that have openings large enough and so configured that an employee can enter bodily and perform assigned work; have limited or restricted means for entry or exit; and are not designed for continuous employee occupancy. Some examples of confined spaces on campus are manholes, sewers, communication vaults, ducts, bins, pits, etc. It is important to realize that these areas may contain hazardous atmospheres and other physical hazards.

California State University, Northridge has a Confined Space Entry Program to ensure employees can safely enter and work in confined spaces. Any employee who must enter a confined space is required to complete training in the proper entry procedures and requirements. Employees who have not been trained on these procedures may not enter a confined space. Please call EH&S at extension 2401 if there are any questions regarding this program.

Defensive Driving:

DRIVING CARTS ON CAMPUS:

The University has a Powered Cart Safety Program to provide guidelines for safely driving carts around campus. This program is included in the Defensive Driver course. Important rules while driving on campus:

Wear your seatbelts! Maximum number of seatbelts equals maximum number of passengers.

Keep arms and legs inside the cart while moving.

If a sidewalk must be used while driving a cart, do not exceed speed of the pedestrian traffic.

Carts and automobiles shall not exceed 10 mph on all campus roadways.

Operators must follow all traffic laws.

If you are not authorized to do so, do not park in the red and medical zones.

Do not park near building entrances or exits.

Do not block exits!

Driving State Vehicles:

State and university policy require all employees who drive State or privately owned vehicles on State business attend a Defensive Driver course and possess a valid California driver’s license. Van Driver training is recommended for employees who drive a van or small pick up truck. Both courses are offered through EH&S.

If driving on campus, you must follow all traffic laws and obey all regulated and designated parking zones.

Those individuals planning to use their private vehicle on State business must annually complete Form 261. For more information, contact Insurance & Risk Management at extension 2079.

Electrical Safety:

Only qualified electricians working in conjunction with Physical Plant Management are authorized to work on the university's electrical system.

Only qualified technicians and support staff are permitted to perform work on electrical equipment.

In addition:

Locks and tags may be placed on equipment during servicing or repair. Never force any electrical switch or device to the on position that has been locked out or tagged out. Those locks/tags are used to help prevent accidental electrocution!

Extension cords are for temporary use only. Extension cords must be properly rated, in good condition (not frayed or twisted), and be no longer than twenty-five feet long. All extension cords must have three prong connectors.

Do not reset circuit breakers. If a circuit breaker trips, call Physical Plant Management’s Work Control Center at extension 2222 (voice only).

Multiple outlet strips may be used (typically with computers) provided they have a circuit breaker on the box and are plugged directly into a wall outlet. Multiple outlet strips cannot be connected in series. Using extension cords with strips is prohibited.

Ergonomics:

Ergonomics is the study of the relationship between people and their work environments.

Worksite evaluation and training programs are periodically scheduled by the Department of Environmental Health and Safety. Participants learn techniques to customize their workstations and tasks, identify potential problems and begin implementing solutions.

For available classes, contact EH&S at extension 2401.

For available classes contact Employee Training & Development at ext. 4179.

Fire Safety:

Employees are expected to keep their own work area neat, clean, and free of fire hazards.

Aisles and corridors should be free of obstructions that could impede a prompt exit.

Monitor your area for the safe storage and use of flammable materials.

Know how to evacuate from your building. Floor and Building Wardens will assist in the emergency evacuation process.

Know where the alarms and extinguishers are located and how to use them.

Los Angeles City Fire Department conducts fire extinguisher classes. This is an activity-based class which provides opportunities to use a variety of fire extinguishers.

For available classes, contact EH&S at extension 2401.

In the event of a fire, if you have received fire extinguisher training, you can fight the fire by following these steps:

Call University Police at x2111 (v/TTY) or 911 (v/TTY).

For large fires, activate building evacuation alarm.

For small fires, use the correct extinguisher for the type of fire.

Make sure you always have a safe escape route.

Get as close as you can to the fire.

Pull the pin that will release the handle.

Aim the extinguisher nozzle at the base of the fire.

Squeeze the handle.

Sweep the nozzle from side to side, moving forward as you extinguish the flames.

Fire Diamond Signs:

The National Fire Protection Association (NFPA) has developed a hazard awareness, four-sectioned diamond with ratings of 0-4 to alert the fire department and occupants to the severity of specific hazards located within a building or room. The rating of 4 is the most hazardous rating and 0 is the least hazardous. The left section is blue, indicating health hazards; the top section is red, indicating flammability hazards: the right section is yellow, indicating reactivity hazards; the bottom section is white, indicating special hazards, such as water reactive materials, acids, corrosives, oxidizers, and radioactive materials.

Forklift Trucks:

Campus policy mandates certification and annual refresher training for all employees who, in the performance of their duties, operate forklift trucks. Department of Environmental Health and Safety and Physical Plant Management offer classroom and behind-the-wheel instruction for certification. Contact EH&S at extension 2401 for further information.

10.

Hazard Communication:

California’s Hazardous Substances Information and Training Act (the Right-To-Know Law) requires that employers inform their employees of the hazardous substances to which they are exposed at the job site.

A hazardous substance is any material that can harm you. These substances can be in any form such as: solids (asbestos), liquids (sulfuric acid), dusts (metals, lead), and include common products such as cleaning compounds and inks. The extent to which a substance will cause harmful effects is called the toxicity of that substance.

Manufacturers of hazardous materials are required to provide users of their products with a Material Safety Data Sheet (MSDS). An MSDS describes the substance, its potential health and safety hazards and recommended work and emergency procedures. MSDSs are available to employees through their supervisors. Each organizational unit is responsible for maintaining an MSDS for each product used by the unit.

The campus "Right-to-Know" program includes the following components:

Inventory of hazardous substances.

Chemical information, MSDS, chemical fact sheets, product charts and other information from manufacturers, which are available in department offices. EH&S is an additional information resource to the campus community. This information is available to all employees.

Read container labels! All containers of hazardous substances must be labeled with the identity and appropriate warning hazards. Warning signs should be posted when special hazards (radiation, biological, mechanical etc.) exist.

Supervisors are responsible for informing employees of hazardous substances in their workplace.

Training of employees by supervisors shall include health hazards, special procedures, personal protective equipment and emergency response resources. Each unit must maintain documentation of such training.

EH&S staff, (in conjunction with the Department Safety Coordinators), provide assistance in obtaining MSDSs, developing and presenting training programs, evaluating potentially hazardous situations and maintaining a central accessible source of reference materials.

11.

Hazard Waste Management:

The Hazardous Waste Management program provides comprehensive hazardous waste services to the University community. These services include hazardous waste management consultation, waste stream identification, collection, storage, treatment (if permitted) and disposal. EH&S coordinates with off-site waste management contractors for pick-up and disposal of hazardous waste, emergency response to hazardous materials leaks and spills, and equipment decontamination.

Please contact EH&S at extension 2401 for further information.

12.

Hearing Conservation Program:

The Hearing Conservation Program is designed to help you learn how you can protect your hearing at work, home and play.

Employees included in this program may be exposed to high-noise areas/equipment while on the job.

EH&S conducts training as required.

13.

Illness & Injury Prevention Program:

In compliance with Cal-OSHA regulations, California State University, Northridge, has developed an Injury and Illness Prevention Plan (IIPP).

Employees can receive IIPP training through the new employee orientation, from regularly scheduled or as-needed workshops presented by the Department of Environmental Health and Safety.

This program is designed to identify and correct workplace hazards, encourage communication between employers and employees relating to occupational health and safety, and provide safety training as needed.

As part of the IIPP, periodic inspections must be conducted to identify and eliminate unsafe conditions and work practices. The purpose of inspections is to identify and correct potential problems to prevent employees from becoming injured or property is damaged.

A "Health and Safety Concern Report" is completed by the EH&S Office to document unsafe conditions.

You may report concerns to the EH&S Office at extension 2401. Concerns may be reported anonymously.

14.

Accident Reporting:

All work related injuries must be reported immediately to their supervisors or instructors.

Complete “Employee Injury Supervisor’s Accident Investigation Report” (EH&S Form 620) or

Complete EH&S Form A “Accident Report” for student, visitor or vendor injury or accidents.

What to do if someone is injured at work:

Make sure the injured worker receives first aid.

If necessary, make sure the injured worker goes to a doctor or hospital.

Report the injury to your supervisor immediately or report it to Human Resource Services at x3351 or x5288 (v/TTY).

Ask for a claim form if the injury requires more than first aid treatment. A delay in reporting an injury may cause a delay in receipt of workers’ compensation benefits.

15.

Medical Monitoring:

Medical monitoring ensures employees working with certain identified hazards are monitored medically on a scheduled frequency to ensure their health is not affected due to working with those hazards. If you are identified to be included in the program, it is your responsibility to fulfill this requirement when notified by the Department of Environmental Health and Safety.

16.

Office Safety:

The Department of Environmental Health and Safety will provide consultation on work space design, air quality, safe use of equipment, chemical, lighting and electrical hazards, and ergonomics. Continuously inspect your work area for these considerations:

•	Aisles, walkways and stairs: must always be free of obstructions such as electrical cords, telephone wires, supplies, equipment, spilled liquids, rubber bands, paper clips, etc.
•	Bookcases: taller than 60” should be firmly attached to the wall or other solid object for earthquake safety. Avoid placing heavy items on top of bookcases or on top of shelves.
•	Extension cords and multi-outlet power adapters: See the section on electrical safety.
•	Filing cabinets: drawers should be closed except when in immediate use. To prevent cabinets from tipping over, never have more than one drawer of the same file cabinet open at a time.
•	Paper cutters: must be equipped with safety bars. The blade spring tension must be adjusted so that the blade will not fall on its own weight. The blade must be locked in a closed position when not in use.
•	Portable heaters: are discouraged. If used, these heaters must be equipped with an automatic shutoff if it is tipped over. Heaters must have a UL listing.

17.

Personal Protective Equipment:

Personal Protective Equipment (PPE) is needed for many work procedures on campus. Some examples of commonly used PPE are respirators, ear plugs, earmuffs, leather gloves, nitrile-coated gloves, safety glasses, chemical splash goggles, tyvek suits, respirators and dust masks. It is important to understand that there are training and medical monitoring requirements associated with usage of some PPE. If you are unsure of the type of PPE needed to perform your job, talk to your supervisor or contact EH&S at extension 2401.

18.

Prescription Drug Use:

In many of the positions on campus, employees use machinery or vehicles that could cause harm if used by an employee experiencing a reaction to medication. Typical symptoms include dizziness, drowsiness, slowed reaction time, blurred vision, etc. Although a colleague may notice a change in behavior, the affected individual may not be aware of the reaction causing a temporary impairment in performance.

It is the goal of the University to do everything possible to create and maintain a safe working environment for all students, faculty, and staff. As part of our ongoing efforts to do this, we ask that employees who work with machinery or vehicles notify their supervisor when their doctor or pharmacist cautions them about possible side effects of the medication or medical procedure. In some cases, a temporary modification of the employee’s duties may be necessary.

19.

Radiation Safety:

The Radiation Safety program ensures that the use, handling and storage of radioactive materials and radiation-producing machines at California State University, Northridge are consistent with the California Department of Health Services policy of keeping all personnel exposures to “ALARA” – as low as reasonably achievable. The program is administered by the Radiation Safety Officer (RSO), with support and guidance from the Radiation Safety Committee. The RSO and staff keep all records regarding the radioactive material license, personnel dosimetry, radioactive material inventory and radioactive waste disposal.

Services provided include experiment design consultation, radioactive waste disposal, survey instrument calibration, radiation safety training, environmental monitoring, laboratory inspections, and guidance in the safe use of lasers.

Before any work commences, or any radioactive material or radiation-producing machine is ordered, an Ionizing Radiation Use Authorization (IRUA) must be obtained from the RSO at extension 2401.

20.

Reproductive Health:

Your decision to become pregnant is a private one, but you should be aware that your exposure to hazards prior to this decision could have an effect on your offspring. Our modern society has provided many things for us to consider---smoking, alcohol, use of pesticides, working in a chemistry laboratory, or an art studio. It is recommended that you ask questions of your department regarding any hazards of which you need to be aware.

21.

Sanitation:

All commercial food establishments are subject to inspection by the Los Angeles County Health Department to ensure all sanitation requirements are met. Any organization, student, staff, or faculty, wishing to have a public event that includes distribution of potentially hazardous foods must obtain written approval from the EH&S Office prior to the event using forms provided by the Office of Student Development & International Programs. Call SD&IP at x2393 or x3053 (v/TTY) for more information.

22.

Smoking Regulation:

Smoking is prohibited within 20 feet of all university entrances, exits, operable windows and Heating, Ventilation & Air Conditioning (HVAC) intakes.

23.

Student Safety:

Faculty and staff have a responsibility to provide students with a safe and healthful environment. These responsibilities include:

1.	Informing students of all risks inherent in classroom, lab or field trip activities including dangerous substances, equipment or procedures.
2.	Instructing students on how to properly and safely handle all dangerous items or activities.
3.	Exercising a degree of supervision over student activities commensurate with the possible degree of hazard involved.
4.	Enforcing all applicable safety regulations developed by the department.
5.	Informing students of campus emergency procedures and explaining their application to the instructional setting.

INTERNSHIPS / EXPERIENCE BASED LEARNING:
Departments coordinating internships or Service Learning Opportunities for students off campus should follow the Risk Management guidelines. These guidelines can be found in the Internship and Service Learning materials provided by Purchasing and Contract Administration. For further details, please call x2301.

24.

Workplace Violence:

Acts of unlawful violence and threats of violence severely impact the open dialog and free exchange of ideas intrinsic to higher education and also the well being of campus community members. Therefore, the University has established a policy of zero tolerance for unlawful violence against members of the University community. Acts of violence and threats of unlawful violence towards persons or property will not be tolerated. This policy applies to all faculty, staff, students, and visitors.

Acts of unlawful violence and threats of violence by University employees may result in disciplinary action up to and including dismissal. For students, such actions may result in disciplinary action, up to and including expulsion.

REPORTING ACTS OR THREATS OF WORKPLACE VIOLENCE:

Report all acts or threats of violence to University Police at extension 911 (v/TTY) .

Be prepared to answer the following questions:

WHO

Name, description, address, phone number, faculty, staff, student, or visitor

WHAT

The circumstances and sequence of events leading up to the incident

WHEN

Time of day

WHERE

Location of the incident

HOW

Describe how the offense was committed

WHY

What was the cause of the incident

The responding person will discuss the course of action. If necessary, a follow-up will be conducted at a later time.

Public Safety will review all reports of workplace violence for possible follow-up.

Additional information is available by contacting University Police at extension 2764 (v/TTY) .

Training & Education:

A wide array of training sessions are available to the campus community to enhance the safety of employees, students and visitors. Training sessions include, but are not limited to:

1. Asbestos Awareness
2. Back Safety
3. Bloodborne Pathogens
4. CPR/Automated External Defibrillation
5. Chemical Hygiene
6. Confined Spaces
7. Defensive Driver
8. Department Safety Coordinator
9. Emergency Preparedness
10. Fall Protection
11. Fire Extinguisher
12. First Aid
13. Floor & Building Warden
14. Forklift/Heavy Equipment
15. Hazardous Materials
16. Hazard Communication
17. Hearing Conservation
18. Injury and Illness Prevention
19. Lead Awareness
20. New Employee Orientation
21. Office Ergonomics
22. Personal Protective Equipment
23. Pesticide Protection
24. Powered Cart Safety
25. Radiation Safety
26. Respiratory Protection
27. Risk Management Workshops

For more information call the Department of Environmental Health and Safety at Extension 2401.

Emergency Procedures:

What You Need to Know BEFORE an Emergency:

All employees should know the following information. Faculty members are encouraged to relay this information to their students at the start of the semester:

Identify the location of fire alarm pull stations.

Review both location and content of evacuation maps including an outside meeting area for your department or class. Instruct students to identify at least two exits from their location in the building.

Review emergency procedures in case of fire, medical emergency, hazardous materials release, and earthquake.

Invite any students with special needs to contact you about specific requirements in case of an emergency and make appropriate arrangements.

Identify the location of the nearest phone to use in case of an emergency.

The Emergency Procedures information chart is located in conspicuous locations inside all campus buildings.

Designated Floor and Building Wardens will provide assistance during the evacuation process.

If hazardous materials or processes are present:

Identify all materials that may be potentially hazardous.

Review each Material Safety Data Sheet (MSDS).

Identify any necessary Personal Protective Equipment (PPE) required for the class.

Review use and maintenance of PPE.

Identify any hazardous waste generated. Review campus handling and disposal procedures.

Identify potential hazards of equipment or processes used in the department or classroom.

Review hazardous material release procedures.

Review safe work practices.

Bomb Threat:

If you observe, or receive as mail, a suspicious object, do not touch or move it, call University Police at extension at 2111 (v/TTY) or 911 (v/TTY). University Police has equipment to screen suspicious packages and mail.

If you receive a phone call that a bomb has been placed on campus, try and keep the caller on the line long enough to record:

the time of call

background noises

age and sex of caller

emotional state

speech patterns or accent

Ask the caller to tell you where the bomb is placed, when it will explode, the type of bomb and what it looks like.

Evacuate upon direction of the University Police.

Chemical Spills:

Avoid inhaling vapors and try to determine what has spilled.

Providing it is safe to do so, take action to stop the spill.

Evacuate the area and close all doors.

In case of contact with skin, flush affected body area with water for 15 minutes. Seek prompt medical attention.

Immediately contact your supervisor, EH&S, Department Safety Coordinator or University Police.

Re-enter the area only after the clean up has been completed.

Disabled Persons Evacuation:

Evacuation Procedures for Persons with Disabilities

In the event of an emergency, everyone including disabled persons should observe the following procedures for evacuation:

All able-bodied persons shall move toward the nearest marked exit corridor and/or stairway. DO NOT USE THE ELEVATOR.

Able-bodied persons should assist in the evacuation of the disabled by knowing the following information:

a.	Persons using a wheelchair or motorized scooter: seek assistance of a Floor Warden (orange vest) when attempting to evacuate a non-ambulatory person. If you cannot locate a Floor Warden, move person inside an exit stairwell and report location to emergency personnel. IMMEDIATE EVACUATION IS NECESSARY ONLY WHEN THERE IS AN IMMINENT LIFE-THREATENING SITUATION. Frequently, non-ambulatory persons have respiratory complications and should be removed from smoke and fumes immediately. If a person must be removed from a wheel chair, ALWAYS consult with person to determine his/her preferences for transferring specifics.
b.	Visually impaired persons: tell the person the nature of the emergency and guide him/her to designated Evacuation Area.
c.	Deaf or hard of hearing : if he/she does not notice emergency alarms, warn by writing a note, or turn room lights on and off & use hand gestures or write instructions on board.
d.	Persons using crutches, canes or walkers: treat person as if they were injured using either a two-person or chair carry.

NOTE: It is suggested that disabled persons prepare for emergencies ahead of time by learning the locations of exit corridors and stairways, by planning an escape route, and by showing a classmate or instructor how to assist him/her in case of an emergency. In addition, disabled persons who cannot speak loudly should carry a whistle or have some other means for attracting the attention of others.

All exit corridors and stairways are marked with exit signs and are protected with self-closing fire rated doors. These are the safest areas during an emergency. Rescue personnel will first check all exit stairways for trapped persons.

For more information, please refer to the Emergency Procedures flipchart or call Disability Resources at extension 2684 (v/TTY).

Earthquake:

During the shaking, “Duck, Cover, and Hold”; stay away from windows.

If inside a building, remain under cover until shaking is over. Evacuate after the shaking subsides.

Remain outside the building until authorities check the structure.

Assist injured persons in securing medical attention.

Fire:

PULL THE NEAREST FILE ALARM!!

Call University Police by dialing 2111 (v/TTY) or 911 (v/TTY) from any campus phone to report the fire

Use a fire extinguisher if trained, if the fire is small, and an exit remains readily available to you.

Evacuate the immediate area if the fire spreads, and close the doors as you leave – DO NOT USE THE ELEVATOR.

If dense smoke is evident, crawl on the floor to the nearest exit to avoid smoke inhalation during evacuation.

Remain outside the building with your work group until officials authorize re-entry.

Utility Failures:

Elevator Malfunction:

Immediately call the Physical Plant Management’s Work Control Center at extension 2222 (voice only). If after business hours, call University Police at x2111 (v/TTY) . If trapped in an elevator, the available phone is connected to University Police.

Do not attempt to free occupants from stalled elevators.

Do not pry open doors or tamper with elevator mechanisms.

Electrical/Light Failure:

Campus buildings are equipped with emergency lighting to assist in evacuation.

It is advisable to keep flashlights available for use.

Plumbing/Ventilation:

Flooding due to broken pipes must be reported to the Physical Plant Management’s Work Control Center at extension 2222 (voice only).

Cease using electrical equipment and evacuate.

If you smell a burning odor or see smoke coming from the ventilation supply, call University Police at extension 2111 (v/TTY) and the Physical Plant Management’s Work Control Center at extension 2222 (voice only).


Medical & First Aid Emergencies:
1.	IN THE EVENT OF A SERIOUS ILLNESS OR INJURY ON CAMPUS, IMMEDIATELY CALL UNIVERSITY POLICE AT 911 (v/TTY). Give your name, location, and description of the medical problem. Give an estimated age and gender of the victim and describe whether or not the victim is conscious and breathing. During normal working hours, a nurse and/or doctor from the Student Health Center will be summoned or Public Safety will request LAFD ambulance response. In case of minor injury or illness, the injured person should be sent to the Student Health Center x3666 or (x3692 TTY only). Departments may also purchase and maintain First Aid kits for their areas. In case of serious injury or illness, trained personnel should quickly perform the following steps:
	1.	Keep victim still and comfortable. DO NOT MOVE VICTIM.
	2.	Ask victim, “Are you okay?” or “What is wrong?”
	3.	Check breathing and give artificial respiration, if necessary.
	4.	Control serious bleeding by applying direct pressure on the wound.
	5.	Continue to assist the victim until help arrives
	6.	Look for emergency medical ID, question witnesses, and give all information to the Paramedics and/or Police.

2.	Rescue Breathing:
	1.	Role victim on their back.
	2.	Tilt the victim’s head back to open airway.
	3.	Pinch nostrils shut with fingers.
	4.	Take a deep breath and place your mouth over the victim’s mouth.
	5.	Blow air into the victim until you see the chest rise.
	6.	Repeat rescue breathing every 5 seconds.
	7.	Check pulse.
	8.	Give CPR if necessary.
OBSERVE UNIVERSAL PRECAUTIONS! Treat all human blood and other potentially infectious materials as if known to be infectious. Protect yourself!

3.	Choking:
	1.	CONSCIOUS VICTIM:
		Stand behind the victim.
		Wrap your arms around their middle, above the navel.
		Clasp your hands together in a doubled fist and press in and up in quick thrusts.
		Repeat until the victim is no longer choking or loses consciousness.
	2.	UNCONSCIOUS CHOKING VICTIM:
		Roll patient onto their back.
		Attempt to give breaths. If you can’t get air in, reattempts breaths.
		If air does not go in . . position hands on chest.
		Position shoulders over hands . . give 15 CPR compressions.
		Sweep out the mouth if you see something. Attempt breaths. Repeat cycles of compressions, sweeps, and breaths until you can breathe air into the victim.

4.	Heart Attack:
	Warning Signs!
	1.	Severe crushing pain or heavy pressure in the chest.
	2.	Radiating pain from the chest into arm, neck, or jaw.
	3.	Shortness of breath.
	4.	Sweating, weakness, nausea or vomiting.
	5.	Keep victim comfortable and seek medical help.

5.	Bleeding:
	1.	Call 2111(v/TTY) or 911(v/TTY) for help.
	2.	Use a pad, handkerchief or other barrier to apply direct pressure to the wound.
	3.	Elevate the affected body part.
	4.	Apply steady pressure for 5 to 15 minutes.
Observe Universal Precautions! Treat all human blood and other potentially infectious materials as if known to be infectious. Protect yourself!

6.	Broken Bones & Sprains:
	1.	Call 2111(v/TTY) or 911(v/TTY) for help.
	2.	Do not move the victim unless they’re in immediate danger of further injury.
	3.	Keep the injured area immobile until help arrives.

7.	Poisoning:
	1.	Call 2111(v/TTY) or 911(v/TTY) for help.
	2.	Determine the substance ingested.
	3.	Call the Poison Control Center at (800) 876-4766 or ((800) 972-3323 (TTY only)} .
	4.	If the victim is vomiting and unconscious, roll them onto their side.

8.	Burns:
	1.	FIRE BURNS:
		Call 2111(v/TTY) or 911(v/TTY) for help.
		Immerse burned areas in cold water.
		If the skin is blistered, seek medical attention.
	2.	CHEMICAL BURNS:
		Call 2111(v/TTY) or 911(v/TTY) for help.
		Remove the victim’s affected clothing.
		Flush burned areas with cool water for at least 15 minutes.