Procedures for the Approval of Academic Travel

PROCEDURES FOR THE APPROVAL OF ACADEMIC TRAVEL

At its January 7, 2003 meeting, the Provost's Council considered changes in the procedures for approval of academic travel. The Council developed revised approval procedures that are intended to be uniform throughout the Academic Affairs division. President Koester has approved the following revised procedures:

All travel requests of college personnel, including those for out-of-state and international travel, must be approved in advance by the college dean. This will help to (1) inform deans of the activities of their faculty and other personnel and (2) ensure appropriate class and administrative coverage. This recognizes the role of the deans in ensuring appropriate activities of the personnel in their colleges and helps to streamline the approval and reimbursement process.

Request for Approval of Travel (CSUN Accounts Payable Form)

Must be approved by:

a.	The Department Chair or other supervisor.
b.	The Dean or other designee.

In instances where the travel will be paid for by a unit other than the home department or college, an additional authorized signature must be obtained from the unit paying for the travel.

The "INT'L TRAVEL APPROVAL" signature line should be removed from the form (or left blank) as deans will have the delegated authority to approve international travel.

Travel Expense Claim Form (State of California Form- Personnel Administration - STD 262)

Must be approved by:

a.	The Department Chair or other supervisor.
b.	The Account Approver (if different).
c.	The Dean or other designee.

It should be noted that deans must obtain the approval of the Provost and Vice President for Academic Affairs on both the Request for Approval of Travel form and the Travel Expense Claim Form for their own business travel.

Summary of Required Approvals for Colleges:

Form Name:	Department:	If Paid by Other Unit:	Dean's Office:
Request for Approval of Travel	Chair/Supervisor	Account Approver	Dean/MPP Designee
Travel Expense Claim Form	Chair/Supervisor	Account Approver	Dean/MPP Designee