Travel Receipts & Vouchers

RECEIPTS & VOUCHERS

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Receipts and/or Vouchers must be submitted for every item of expense, with the following exceptions:

1.	Inside the State of California: Bus and railroad fares, where the fares are available in published tariffs.
2.	Subsistence allowances, unless they are over $ 25.00.
3.	Streetcar, bus, rapid transit and ferry fares; bridge and road tolls.
4.	Long distance telephone or telegraph charges unless the charges exceed $ 5.00, in which case receipts, vouchers or other supporting evidence must be provided.
5.	Taxi or hotel bus fares, when necessary, on official business.
6.	All legal expenditures of $ 1.00 or less.
7.	Parking fees of $ 10.00 or less for any one continuous period of parking.

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If a receipt cannot be obtained, please state the reason why on the Travel Expense Claim Form. If no satisfactory explanation is given, the amount involved will not be allowed.

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A receipt is required for each item of expense over $ 25.00 (except those listed above).

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If a receipt is lost or otherwise not available, a certification by the employee may be accepted that explains why the receipt is not provided. However, if an employee habitually does not furnish receipts, the campus will report, as income, items of expense over $ 25.00, not supported by a receipt.

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If airline vouchers were requested or advance checks were received for registration fees, all vouchers and receipts must be included with the Travel Expense Claim Form. Don't forget to include these items on your claim, since the Accounts Payable department will subtract any advances from your reimbursement amount.