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Human Resources Communications Newsletter

June 16, 2009

Table of Contents

From the Associate Vice President

    

Staff Service Awards and Excellence Recognition Event

Congratulations and thanks to this year’s Staff Service Award honorees and to the 2009 Presidential Award winner, Estelle Hekkers; 2009 Merit Award winners Sylvia Freiberg, Ashlie Kite, Cheryl McMillan, Danielle St. Juste, and Yin May Tieu; and to the Subtropical Rainforest and Oviatt Library Innovative Millennium teams.   Since several people have asked for a copy of Joyclyn Dunham’s remarks as the 2008 Presidential Award winner, they have been posted: http://www-admn.csun.edu/ohrs/development/awards/president08.htm.

Academic Personnel

    

Lecturer Range Elevations Effective Fall 2009

Completed electronic worksheets and copies of submitted applications authorizing Range Elevations for Lecturers effective Fall 2009 are due in Human Resources by close of business June 22, 2009.

Reminder

A reminder to departments and colleges to submit Personnel Action Request (PAR) forms to Human Resources for the following activities:

Faculty retiring*
Faculty resigning or ending FERP Participation early*
Faculty finishing participation in FERP*
Faculty retiring and beginning participation in FERP
*Attach a copy of the retirement/resignation letter and complete the Separation/Clearance Form as appropriate.

Please submit separation and retirement documents as soon as possible to ensure compliance with timely pay requirements.

Summer 2009 Processing Deadlines

A reminder to departments and colleges of the following processing deadlines:

  • Last day to enter Summer Session 2 appointments in the Summer module: Tuesday, June 23, 2009
  • Last day to approve Summer Session 2 appointments in the Summer module: Friday, June 26, 2009

Pay warrants for faculty teaching Summer Session 2 will be issued Tuesday, July 21, 2009.

Fall 2009 Academic Personnel Hiring & Processing Workshop

The Fall 2009 Academic Personnel Hiring & Processing Workshop will take place on Wednesday, July 22, 2009 in the Oviatt Library Presentation Room from 10:00 to 11:30 am.

Mark your calendar and plan on attending!  You’ll walk away with up to the minute information to ensure you’re ready to start the new year right.  We’ll cover closing out 2008-2009, wrapping up Summer 2009 and preparing to process faculty and academic student employees for 2009-2010!

New Hires - Sign-In Process

Academic Personnel newly hired for 2009-2010 or who are returning to work at CSUN after a break in service of 18 months or more, must complete the Sign-In Process with Human Resources.  This step must be completed by full-time tenure track, temporary, and student academic personnel on or before the effective date of their appointment. Benefits and pay cannot be processed until this step is complete.

Personnel may complete the sign-in process in University Hall (UN) Room 165, Monday through Friday, between the hours of 8:30 am and 4:30 pm.  Part-time faculty, TA’s, GA’s and ISA’s should obtain a New Employee Sign-In Form from the hiring department and bring it with them to Human Resources.

 

Benefits Administration


Upcoming Workshops and Seminars

For more information, including how to register, please refer to http://www-admn.csun.edu/ohrs/development/course_descriptions/benefits.doc

CalPERS Retirement Seminar
Strategic Planning for Your Future:  An Important CalPERS Retirement Workshop
Presented by Denise Hilson, CalPERS Representative
Monday, June 29, 2009 9:00 a.m. - 11:30 a.m. and 1:00 p.m. – 3:30 p.m. 
Presentation Room, Oviatt Library

Fidelity One-on-One Retirement Consultations
Presented by Boris Sokolsky, Fidelity Senior Retirement Counselor
Thursday, July 23, 2009
Friday, August 14, 2009
Human Resource Conference Room- UN 165
Intended Audience:  All Interested CSUN Staff and Faculty

MetLife One-on-One Retirement Consultations
Presented by Chris Maltese, MetLife Retirement Counselor

Monday, July 6, 2009
Monday, August 3, 2009
Human Resources Conference Room - UN 166
Intended Audience:  All Interested CSUN Staff and Faculty

TIAA-CREF One-on-One Retirement Consultations
Presented by Tom McKinney, TIAA-CREF Senior Retirement Consultant

Thursday, July 23, 2009
Thursday, August 27, 2009
Human Resource Conference Room- UN 165
Intended Audience:  All Interested CSUN Staff and Faculty

VALIC and ING One-on-One Retirement Consultations
Presented by Pete Schwartz & Ellen Gross, VALIC Financial Adviser and Kam Nassiri, ING Life & Annuity Counselor

Friday, July 10, 2009
Monday, August 10, 2009
HR Training Room, Oviatt Library 16, Garden Level
Intended Audience:  All Interested CSUN Staff and Faculty

Open Enrollment

The annual open enrollment period begins September 14, and ends October 9, 2009. During Open Enrollment you can enroll in Medical, Dental, FlexCash and Health Care/Dependent Care Reimbursement Account Plans or change health plans or add eligible family members.
Additional information will be announced in August.

Tax-Sheltered Annuities (TSA) Program

The TSA Program helps you save and invest for your retirement. For additional information and enrollment procedures please visit:
http://www-admn.csun.edu/ohrs/benefits/programs/tax_sheltered_annuities.htm.

 

Effective Immediately - Company Name Change

AIG Retirement has changed to Variable Annuity Life Insurance Company (VALIC).

 

Total Compensation Calculator

Total compensation includes your salary and the value of your benefit package, based on your appointment type and bargaining/non-bargaining unit. As an employee of the CSU system, you have terrific health and retirement benefits. For more information, see http://www-admn.csun.edu/ohrs/resources/total_compensation.htm. 

 

Employee Relations

 

Performance Evaluation Reminder

It is coming up on that time of year to complete annual reviews.

Performance evaluations are an essential component of effective performance management, formalizing the dialogue between a supervisor and staff member as a means to foster growth, acknowledge success and document areas of required improvement. 

All employees should receive formal feedback through a performance evaluation at least once every 12 months to ensure clarity in the dialogue and provide formal documentation of progress.

Additionally, 1-year probationary employees should receive written performance feedback at 3, 6, and 11 months of service; and 2-year probationary employees should receive written performance feedback at 6, 12, 18, and 22 months of service.

Forms can be found at:
http://www-admn.csun.edu/ohrs/relations/performance.htm.

 

CSUEU Collective Bargaining Agreement Update

CSUEU and CSU have reached an agreement to extend the January 16, 2007 - June 30, 2010 Collective Bargaining Agreement until June 30, 2011.

There are no changes to the collective bargaining agreement.  The CSU and CSUEU have agreed to form a system-wide Labor-Management Committee to "develop recommendation towards a long-term compensation strategy that meets the goals and objectives of both the CSUEU and the CSU."

CSUEU may request to reopen the Salary Article of the Collective Bargaining Agreement at anytime with thirty (30) days notice.

The extension notice and Side Letter of Agreement on the Labor Management Committee will be posted on the CSU website in the near future.

 

Payroll Administration

 

Payroll Calendar

The 2009 – 2010 University Payroll Calendar has been posted on the HR website.  Please refer to the Payroll Calendar for important dates, including campus reporting deadlines and other pay related information. The Payroll Calendar may be accessed directly at: http://www-admn.csun.edu/ohrs/payroll/paycal/0910payroll_calendar.doc or http://www-admn.csun.edu//ohrs/payroll/paycal/0910payroll_calendar.pdf.

HR Staff Directory

The HR Staff Directory has been updated to reflect changes to Payroll and Operations contacts.  These changes were made to provide, whenever possible, one Payroll and one Operations contact for each department.  The updated Directory can be accessed directly at this link: http://www-admn.csun.edu/ohrs/contact/operations.html.

Faculty Compensation:  The final payment (sixth payment), for Faculty who taught Spring Semester only, will be released with Master Payroll warrants on 7/30/09.

 

Professional Development

 

Thank You

Thank you for supporting the 2008-2009 Talent Management and Professional Development programs.  I sincerely hope that the array of workshops that were offered over the course of the academic year was both appealing and helpful to you.  I look forward to seeing you at many of next year's sessions.  Have a relaxing and rejuvenating summer. 

Recruitment Services

 

Emergency Hires

 

The University may hire people on an emergency basis, without conducting a recruitment, to cover short-term leaves of absence, vacations, or a vacancy, without a formal recruitment process. Emergency Hires may also be necessary to support a temporary increase in workload or special projects. 

Emergency hire appointments may be made to such classifications as Special Consultant, Casual Worker, or other staff classifications.

The request to appoint emergency hires through the state payroll is now processed through Recruiting Solutions (please see Recruiting Solutions User Guide).

If the prospective employee has been identified and has previously held a staff/faculty appointment with the university and an application is in their personnel file, they will not need to apply through Recruiting Solutions.  However, if they have not been previously employed in this capacity, the applicant must apply to Job ID 1007/Emergency Hire-Campus Wide (continuous).  The application is needed to assist in the review of their qualifications as well as for their personnel file.  If you have not identified a candidate, please contact Recruitment Services at x2101 to review the emergency hire applicant pool.

If the Emergency Hire employee has not worked for the university within the past 18 months, please refer the new employee to HR on or before their start date, for completion of the New Hire Sign-In process.

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Questions or comments about HR Communications? Contact Marianne Hudz at x 5246 or by email, marianne.hudz@csun.edu.